STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 25, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year service price agreement for the maintenance and repair of butterfly valve actuators for the Water Utilities Department - Machining and Valve Automation dba MVA Services in the estimated amount of $1,413,250; and (2) a three-year master agreement for the purchase of butterfly valves, parts, and actuators for the Water Utilities Department - Municipal Valve & Equipment Company, Inc. in the estimated amount of $1,631,000, Mueller Co., LLC in the estimated amount of $436,000, and Macaulay Controls Company in the estimated amount of $40,000, lowest responsible bidders of seven - Total estimated amount of $3,520,250 - Financing: Dallas Water Utilities Fund ($3,292,125) and Stormwater Drainage Management Fund ($228,125)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement and a master agreement is to establish firm pricing for services and goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
These agreements will provide actuator repair services and the purchase of butterfly valves, parts, and actuators for the Water Utilities Department. Butterfly valves are used to control the flow of water within water treatment facilities. Services provided for the actuators shall include troubleshooting, removal, installation, repairs on failed equipment, or the replacement thereof.
The master agreement will provide replacement valves, plant control process valves, and valves for new installation of water transmission lines for water treatment plants. Certain valves will be used to isolate sections of the water/wastewater system to allow repairs to existing water mains and to permit additional construction.
Butterfly valves range in size from 6” to 96” with the larger valves requiring additional production time. In some applications butterfly valves need to be electronically automated remotely, therefore, an actuator is attached.
The Water Utilities Department distributes an average of 400 million gallons of treated water and 160 million gallons of wastewater daily.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 11, 2017, City Council authorized a two-year master agreement for butterfly valves and actuators with Municipal Valve & Equipment, Mueller Co. LLC, Pumps Valves & Equipment dba The Scruggs Company, and Rexa, Inc. by Resolution No. 17-0067.
On August 22, 2018, City Council authorized a two-year service price agreement for the purchase of butterfly valves, actuators, and actuator repair services for the Water Utilities Department with Municipal Valve & Equipment, Mueller Co. LLC, Pumps Valves & Equipment dba The Scruggs Company, and Rexa, Inc. by Resolution No. 18-1139.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Dallas Water Utilities Fund |
$632,125.00 |
$1,330,000.00 |
$1,330,000.00 |
|
Stormwater Drainage Management Fund |
$48,125.00 |
$90,000.00 |
$90,000.00 |
|
Total |
$680,250.00 |
$1,420,000.00 |
$1,420,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$3,520,250.00 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Machining and Valve Automation dba MVA Services - Non-local; Workforce - 0.00% Local • Municipal Valve & Equipment Company, Inc. - Non-local; Workforce - 0.00% Local • Mueller Co., LLC - Non-local; Workforce - 0.00% Local • Macaulay Controls Company - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV21-00015978. We opened them on November 19, 2021. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by groups. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Machining and Valve 8932 FM 2101 Multiple Groups
Automation dba MVA Services Quinlan TX 75474
*Municipal Valve & 4010 Billy Mitchell Dr. Multiple Groups
Equipment Company, Inc. Addison, TX 75001
*Mueller Co., LLC 500 West Eldorado St. Multiple Groups
Decatur, IL 62522
*Macaulay Controls Company 3920 Osprey Ct. Multiple Groups
Suite E
Houston, TX 77598
REXA, Inc. 4 Manley St. Multiple Groups
West Bridgewater, MA 02379
The Scruggs Company 8530 Hansen Rd. Multiple Groups
Houston, TX 77075
Vector Controls 2200 10th St. Multiple Groups
Suite 300
Plano, TX 75074
OWNERS
Machining and Valve Automation dba MVA Services
Jonny Miller, Owner
Sandy Miller, Owner
Johnny Miller, Owner
Municipal Valve & Equipment Company, Inc.
David McGoodwin, President
Randy Green, Treasurer
Mueller Co., LLC
Greg Rogowski, Executive Vice-President
Mike Lindgren, Vice-President
Macaulay Controls Company
Kari Hollway, President
Jim Hollway, Vice President