STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 25, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of valves, valve parts, and accessories for the Water Utilities Department - Mueller Co., LLC. in the estimated amount of $1,203,722, Municipal Valve & Equipment Company, Inc. in the estimated amount of $310,814, and Valve & Equipment Consultants, Inc in the estimated amount of $5,000, lowest responsible bidders of three - Total estimated amount of $1,519,536 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of valves, valve parts, and accessories for the Water Utilities department. The valves, valve parts, and accessories will be used to repair, and replace valves as needed, allowing the City to maintain its water system to specified standards.
The agreement will be used to purchase safety and control valves that set, release, start, and stop pressure throughout the City's piping systems. These valves will also regulate the flow of liquids, gases, and air. The Water Utilities Department maintains over 5,000 miles of water mains throughout the water distribution system and close to 4900 miles of sewer lines in the wastewater collection system.
The City replaces approximately 200 valves annually due to aging and standard wear and tear. An additional 200 valves are repaired annually during routine maintenance activities. These valves are in constant use regulating the flow of water, wastewater, sludge, treatment chemicals, etc., which require regular repair and replacement, and covers as needed. Emergency crews respond to missing/damaged manhole and inlet lid covers to address roadway hazards.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 24, 2016, City Council authorized a three-year master agreement for valves, valve parts and accessories with Mueller Co., Fortiline, Inc., ACT Pipe & Supply, Inc., Municipal Valve & Equipment Co., Inc., and Powerseal Pipeline Products Corp. by Resolution No. 16-1309.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Dallas Water Utilities Fund |
$349,536.00 |
$582,500.00 |
$587,500.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,519,536.00 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Mueller Co. LLC - Non-local; Workforce - 0.00% Local • Valve & Equipment Consultants, Inc. - Non-local; Workforce - 0.00% Local • Municipal Valve & Equipment Company, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV21-00017583. We opened them on February 11, 2022. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Mueller Co. LLC 500 West Eldorado Street Multiple Groups
Decatur, IL 62522
*Valve & Equipment 24116 Yoakum Street Multiple Groups
Consultants, Inc. Huffman, TX 77336
*Municipal Valve & Equipment 4010 Billy Mitchell Drive Multiple Groups
Company, Inc. Addison, TX 75001
OWNERS
Mueller Co. LLC
Greg Rogowski, President
Mike Lindgren, Vice President
Valve & Equipment Consultants, Inc.
John Bolander, President
Stacie Bolender, Secretary
Municipal Valve & Equipment
David McGoodwin, President
Randy Green, Treasure