STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 25, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year service price agreement for the maintenance and repair of fitness equipment for various City departments - Calinmackbeau, LLC dba Service First in the estimated amount of $93,800.00 and Assembly Unlimited, Inc. in the estimated amount of $11,440.00; and (2) a three-year master agreement for the purchase of fitness and exercise equipment for various City departments - Advanced Healthstyles Fitness Equipment Inc in the estimated amount of $98,926.25, Comm - Fit Holdings, LLC in the estimated amount of $694,595.44, Fit Supply, LLC in the estimated amount of $418,316.00, Team Marathon Fitness, Inc dba Marathon Fitness in the estimated amount of $165,356.48, White Phoenix LLC dba Tuff Tread in the estimated amount of $100,000.00, Calinmackbeau, LLC dba Service First in the estimated amount of $92,750.00, and Assembly Unlimited Inc. in the estimated amount of $7,800.00, lowest responsible bidders of eight - Total estimated amount of $1,682,984.17 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Court and Detention Services
• Fire-Rescue Department
• Park & Recreation Department
• Police Department
These agreements will provide for the purchase of fitness and exercise equipment, maintenance, repairs, and parts for various City departments and City recreation centers.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 11, 2015, City Council authorized a three-year master agreement for the purchase of fitness and exercise equipment for use throughout the City with MFAC, LLC, BSN Sports, Promaxima MEG, Comm-Fit LP, Team Marathon Fitness, Inc., and Fitness In Motion South Texas LLC by Resolution No. 15-0269.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$196,140.72 |
$580,528.52 |
$906,314.93 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,682,984.17 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Advanced Healthstyles Fitness Equipment, Inc. - Non-local; Workforce - 0.00% Local • Assembly Unlimited, Inc. - Local; Workforce - 0.00% Local • Calinmackbeau, LLC dba Service First - Non-local; Workforce - 0.00% Local • Fit Supply, LLC - Non-local; Workforce - 0.00% Local • Team Marathon Fitness, Inc. dba Marathon Fitness - Non-local; Workforce - 0.00% Local • White Phoenix, LLC dba Tuff Tread - Non-local; Workforce - 0.00% Local • Comm-Fit Holdings, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BP22-00017740. We opened them on December 10, 2021. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Advanced Healthstyles 861 SouthPark Dr. Multiple Lines
Fitness Equipment, Inc. Suite #100
Littleton, CO 80120
*Assembly Unlimited, Inc. 1303 Columbia Dr. Multiple Lines
Suite #205
Dallas, TX 75081
*Calinmackbeau, LLC 1409 South Broadway Multiple Lines
dba Service First Suite C
Joshua, TX 76058
*Fit Supply, LLC 1100 North 28th Ave Multiple Lines
Irving, TX 75261
*Team Marathon Fitness, P.O. Box 17705 Multiple Lines
Inc. dba Marathon Fitness Sugar Land, TX 77496
*White Phoenix, LLC 502 West Montgomery Multiple Lines
dba Tuff Tread Suite 120
Wills, TX 77378
*Comm-Fit Holdings, LLC 7651 Sunbelt Dr. Multiple Lines
Addison, TX 75001
The Playwell Group, Inc. 302A State Highway 46 E Non-Responsive
Boerne, TX 78006
OWNERS
Advanced Healthstyles Fitness Equipment, Inc.
Gregg Spieker, President
Assembly Unlimited, Inc.
Joseph Hansen, President
Calinmackbeau, LLC dba Service First
Leah Wheeler, President
Fit Supply, LLC
Team Marathon Fitness, Inc. dba Marathon Fitness
Christa Davis, President
White Phoenix, LLC dba Tuff Tread
Martha S. White, General Manager
Comm-Fit Holdings, LLC
Seth Gordon, President