STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 25, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement in the estimated amount of $819,650, with one two-year renewal option in a total estimated amount of $300,982.50, as detailed in the Fiscal Information section, for an executive and professional search firm for multiple areas of expertise for the Department of Human Resources - GovHR USA LLC, most advantageous proposer of nineteen - Total estimated amount of $1,120,632.50. Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for an executive and professional search firm for multiple areas of expertise for the Department of Human Resources. This contract is in addition to previously awarded contracts to assist the Department of Human Resources in support and execution of professional and executive candidate searches for all areas of the City. The recommended supplier was selected based on their expertise in areas of City operation such as:
• Aviation
• Law Enforcement
• Public Administration
• Legal
• Sanitation
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Aviation (1)
• Department of Human Resources (2)
• Water Utilities Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated the cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Overall approach and methodology 35 points
• Capability and expertise 30 points
• Cost 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 27, 2022, City Council authorized a three-year service price agreement, with one two-year renewal option, for executive and professional search firms for multiple areas of expertise for the Department of Human Resources with POLIHIRE Strategy Corporation, Confidential Search Solutions LLC, SENSA Solutions, Inc. dba Korn Ferry Government Consulting Services, vTech Solutions, Inc., and Lincoln Leadership Advisors, LLC by Resolution No. 22-0655.
FISCAL INFORMATION
Initial Term: $819,650.00
Renewal Option: $300,982.50_
Total $1,120,632.50
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$15,000.00 |
$15,000.00 |
$1,090,632.50 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,120,632.50 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• GovHR USA LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BKZ21-00015935. We opened them on July 2, 2021. We recommend the City Council award this request for competitive sealed proposals to the most advantageous proposers by group. Information related to this solicitation is available upon request.
*Denotes successful proposer
Proposers Address Score
*GovHR USA LLC 630 Dundee Rd Multiple Groups
Suite 225
Northbrook, IL 60062
Confidential Search Solutions, 8940 Fourwinds Dr. Multiple Groups
LLC Suite 109
Windcrest, TX 78239
POLIHIRE Strategy 655 15th St. NW Multiple Groups
Corporation 8th Floor
Washington, DC 20005
SENSA Solutions Inc. dba 11911 Freedom Dr. Multiple Groups
Korn Ferry Government Suite 790
Consulting Services Reston, VA 20190
vTech Solutions, Inc. 1100 H St. Multiple Groups
Suite 750
Washington, DC 20005
Lincoln Leadership Advisors 3040 Post Oak Blvd. Multiple Groups
LLC 18th Floor, Suite 39
Houston, TX 77056
ADK Consulting, Inc. 802 Providence Island Ct. Multiple Groups
Jacksonville, FL 32225
Arubah Wellness Group LLC 1414 W. Wheatland Rd. Multiple Groups
Suite 103
Duncanville, TX 75116
Career’s Work dba Career 2435 N. Central Expy. Multiple Groups
Management Partners Suite 830
Richardson, TX 75080
Cartgroup Consultants 450 S. Denton Tap Rd Multiple Groups
International LLC Suite 2114
Coppell, TX 75019
David Gomez Partners, Inc. 1100 Jorie Blvd. Multiple Groups
Suite 126
Oak Brook, IL 65023
Get Corp. Payroll Accounting 8104 Southwest Frwy. Multiple Groups
and Tax dba Get Hire Staffing Suite C
Houston, TX 77074
JMG Connects LLC 2801 Clarke St. Multiple Groups
Detroit, MI 48210
Performance Staffing Group 1010 San Jacinto Multiple Groups
Suite 635
Irving, TX 75063
Pearson Partners International 8080 N. Central Expy. Multiple Groups
Inc. Suite 1200
Dallas, TX 75206
Recruiting Source International 400 N. Ervay St. Multiple Groups
LLC Suite 130145
Dallas, TX 75313
Reffett Associates 11900 N.E. 1st St. Multiple Groups
Suite 300
Bellevue, WA 98005
St. Vincent DePaul 4616 Triangle Ave. Multiple Groups
Rehabilitation Service of Suite 405
Texas dba Peak Performers Austin, TX 78751
The Global Edge Consultants 2829 Technology Forest Multiple Groups
LLC Blvd.
Suite 280
The Woodlands, TX 77381
OWNER
GovHR USA LLC
Joellen Cademartori, Chief Executive Officer
Heidi Voorhees, President