STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 25, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) the purchase of twenty-five ballistic shields for the Police Department with Galls, LLC dba Red the Uniform Tailor through The Local Government Purchasing Cooperative (BuyBoard) agreement in the amount of $166,880.00; and (2) a two-year master agreement for the purchase of protective gas masks and related parts for the Police Department with Safeware, Inc. through the Omnia Partners cooperative agreement in an estimated amount of $1,176,873.75 - Total not to exceed $1,343,753.75 - Financing: General Fund ($771,809.92), 2020 Homeland Security-Urban Area Security Initiative 20-22 ($384,656.25), 2021 Homeland Security-Urban Area Security Initiative 21-23 ($100,177.08) and Coronavirus State and Local Fiscal Recovery Funds ($87,110.50)
Body
BACKGROUND
The master agreement portion of this action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This action will allow for the purchase of ballistic shields and approve the establishment of a two-year master agreement for the purchase of protective mask and related parts. Ballistic shields are constructed of ballistic resistant materials and are intended to protect users against small arms fire and fragmentation threats. These shields are used by Police Department personnel during tactical operations where officers have little or no cover. Protective gas masks purchased through the master agreement are utilized to equip DPD patrol personnel with necessary protection against harmful airborne substance when they are encountered.
The Local Government Purchasing Cooperative (BuyBoard) and the Omnia Partners cooperative agreements, are authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$ 0.00 |
$200,354.15 |
$571,455.77 |
|
2020 Homeland Security-Urban Area Security Initiative |
$384,656.25 |
$ 0.00 |
$ 0.00 |
|
2021 Homeland Security-Urban Area Security Initiative |
$100,177.08 |
$ 0.00 |
$ 0.00 |
|
Coronavirus State and Local Fiscal Recovery Fund |
$ 0.00 |
$87,110.50 |
$ 0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,343,753.75 |
Goods |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Galls, LLC dba Red the Uniform Tailor - Non-local; Workforce - 0.00% Local • Safeware, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNERS
Galls, LLC dba Red the Uniform Tailor
1340 Russell Cave Rd.
Lexington, KY 40505
David Scheve, Chief Financial Officer
Safeware, Inc.
4403 Forbes Blvd.
Lanham, MD 20706
M. Daric Simons, President
Keith E. Hyatt, Vice President