STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 8, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a five-year master agreement for the purchase of original equipment manufacturer parts for citywide use with AutoNation Chevrolet, Berry Companies, Inc. dba Bobcat of Dallas, Bridgeport Truck Manufacturing, Inc. dba Bridgeport Manufacturing, Inc., CLS Sewer Equipment Co. Inc., CTE, LLC. dba Custom Truck One Source, Cummins, Inc. dba Cummins Sales and Service, Chapperral Dodge, Inc. dba Dallas Dodge Chrysler Jeep & Dallas PDC, Dana Safety Supply, Inc., Dickson Equipment Co., Inc., Four Brothers Ford Tractor dba Four Brothers Outdoor Power, Ed Morse Automotive, LLC dba Freedom Chevrolet Buick GMC by Ed Morse, Ed Morse Automotive, LLC dba Freedom Chrysler Dodge Jeep Ram by Ed Morse, Holt Texas, LTD., IEH Auto Parts, LLC dba Auto Plus Auto Parts, Industrial Power, LLC., Kinloch Equipment & Supply, Inc., Kirby-Smith Machinery, Inc., Landmark Equipment, Inc., Longhorn Harley Davidson dba LHD Partners L.P., Metro Fire Apparatus Specialists, Inc., Texas Kenworth Co. dba MHC Kenworth Dallas, Ogburn’s Truck Parts, Parts Authority, LLC, The Around the Clock Freightliner Group, LLC dba Premier Truck Group, RDO Equipment Company, Richardson Saw & Lawnmower, Rush Truck Centers of Texas, LP dba Rush Truck Center, Dallas Light & Medium Duty, Sam Pack's Five Star Ford, Southwest International Trucks, Inc., Stewart & Stevenson Power Products, LLC, Texas Packer and Loader Sales, Inc. dba Texas Pack + Load, Texas Underground, Inc. dba Underground, Inc., Texan Waste Equipment dba Heil of Texas, Wastebuilt Environmental Solutions, LLC, XL Parts, LLC, in the estimated amount of $64,644,100.00, lowest responsible bidders of thirty-six; and (2) a five-year cooperative purchasing agreement for the purchase of original equipment manufacturer parts for citywide use with Crafco, Ditch Witch, Honda, Hitachi, Hyundai, Hypac, Huzqvarna, Kubota Tractor, Mitsubishi Forklift, Mack Truck, McNeilus, Cement Tech, Multiquip, Pierce, Romco Equipment, Roscoe, Samsung, Volvo Truck, Wheeled Coach, Altec, Onan Generators, Hunter Equipment, and Ingersol Rand Compressor in the estimated amount of $5,363,400.00 through the Local Government Purchasing Cooperative (BuyBoard) agreement and Sourcewell - Total estimated amount of $70,007,500.00 - Financing: General Fund ($18,095,600.00), Equipment and Fleet Management Fund ($37,956,200.00), Sanitation Operation Fund ($10,693,700.00), Dallas Water Utilities Fund ($2,593,000.20), Confiscated Monies-State Fund ($313,000.00), Aviation Fund ($191,600.00), Stormwater Drainage Management Fund ($114,399.80), and Convention and Event Services Fund ($50,000.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of original equipment manufacturer parts for the City.
The Local Government Purchasing Cooperative (BuyBoard) and Sourcewell are agreements are authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$382,500.00 |
$4,715,500.00 |
$12,997,600.00 |
|
Equipment and Fleet Management Fund |
$2,530,413.33 |
$7,591,240.00 |
$27,834,546.67 |
|
Sanitation Operation Fund |
$2,138,740.00 |
$2,138,740.00 |
$6,416,220.00 |
|
Dallas Water Utilities Fund |
$172,866.86 |
$518,600.00 |
$1,901,533.34 |
|
Confiscated Monies-State Fund |
$15,650.00 |
$62,600.00 |
$234,750.00 |
|
Aviation Fund |
$38,320.00 |
$38,320.00 |
$114,960.00 |
|
Stormwater Drainage Management Fund |
$7,626.47 |
$22,880.00 |
$83,893.33 |
|
Convention and Event Services Fund |
$5,000.00 |
$5,000.00 |
$40,000.00 |
|
Total |
$5,291,116.66 |
$15,092,880.00 |
$49,623,503.34 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$70,007,500.00 |
Goods |
34.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• AutoNation Chevrolet - Non-local; Workforce 0.00% Local • Berry Companies, Inc. dba Bobcat of North Texas- Non-local; Workforce 4.40% Local • Bridgeport Truck Manufacturing, Inc. dba Bridgeport Manufacturing, Inc.- Non-local; Workforce 0.00% Local • CLS Sewer Equipment Co. Inc. - Non-local; Workforce 11.11% Local • Cummins Inc., dba Cummins Sales and Service- Local; Workforce 0.00% Local • CTE, LLC dba Custom Truck One Source- Non-local; Workforce 6.58% Local • Dana Safety Supply- Non-local; Workforce 0.00% Local • Dickson Equipment Co., Inc. - Local; Workforce 28.57% Local • Four Brothers Ford Tractor dba Four Brothers Outdoor Power- Non-local; Workforce 6.67% Local • Ed Morse Automotive, LLC dba Freedom Chevrolet Buick GMC by Ed Morse - Local; Workforce 88.89% Local • Ed Morse Automotive, LLC dba Freedom Chrysler Dodge Jeep Ram by Ed Morse - Local; Workforce 92.22% Local • Holt Texas, LTD. - Non-local; Workforce 1.38% Local • IEH Auto Parts, LLC dba Auto Plus Auto Parts - Local; Workforce 47.62% Local • Industrial Power, LLC. - Non-local; Workforce 1.83% Local • Kinloch Equipment & Supply, Inc. - Non-local; Workforce 21.95% Local • Kirby-Smith Machinery, Inc. - Local; Workforce 12.20% Local • Landmark Equipment, Inc.- Local; Workforce 9.38% Local • Longhorn Harley Davidson dba LHD Partners L.P. - Local; Workforce 37.78% Local • Metro Fire Apparatus Specialists, Inc. - Non-local; Workforce 1.92% Local • Texas Kenworth Co. dba MHC Kenworth Dallas - Local; Workforce 25.99% Local • Ogburns Truck Parts- Local; Workforce 0.00% Local • Parts Authority, LLC- Local; Workforce 37.50% Local • RDO Equipment Company- Local; Workforce 42.11% Local • Richardson Saw & Lawnmower- Local; Workforce 100.00% Local • Rush Truck Centers of Texas, LP dba Rush Truck Center, Dallas Light & Medium Duty - Double check - Local; Workforce 11.43% Local • Sam Pack’s Five Star Ford - Local; Workforce 0.00% Local • Southwest International Trucks, Inc.- Local; Workforce 0.00% Local • Stewart & Stevenson Power Products, LLC - Local; Workforce 11.84% Local • Texan Waste Equipment dba Heil of Texas- Local; Workforce 36.00% Local • Texas Packer and Loader Sales Inc. dba Texas Pack + Load- Non-local; Workforce 15.38% Local • Texas Underground, Inc. dba Underground, Inc. - Non-local; Workforce 1.37% Local • Wastebuilt Environmental Solutions, LLC- Non-local; Workforce 0.00% Local • XL Parts- Local; Workforce 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
The Office of Procurement Services received the following bids from solicitation number BA22-00018004. We opened them on January 28, 2022. We recommend the City Council award these master agreements to the lowest responsive and responsible bidders by groups. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*AutoNation Chevrolet 7769 Boulevard 26 Multiple Groups
North Richland Hills, TX 76180
*Berry Companies, Inc. dba 1955 Lakeway Dr. Multiple Groups
Bobcat of Dallas Suite 245
Lewisville, TX 75057
*Bridgeport Truck. 1310 Brown Rd. Multiple Groups
Manufacturing, Inc. Breckenridge, TX 76424
dba Bridgeport
Manufacturing, Inc.
*CLS Sewer Equipment Co. 726 South Sherman St. Multiple Groups
Richardson, TX 75081
*CTE, LLC 7701 East 24 Hwy. Multiple Groups
dba Custom Truck Kansas City, MO 64125
One Source
*Cummins, Inc. 48555 Mountain Creek Pkwy. Multiple Groups
dba Cummins Sales Dallas, TX 75236
and Service
*Chapperral Dodge, Inc. 11550 Lyndon B. Johnson Frwy. Multiple Groups
dba Dallas Dodge Chrysler Dallas, TX 75238
Jeep & Dallas PDC
*Dana Safety Supply 800 Railhead Rd. Multiple Groups
Suite #344
Fort Worth, TX 76106
*Dickson Equipment Co., 4525 Irving Blvd. Multiple Groups
Inc. Dallas, TX 75247
*Four Brothers Ford Tractor 2324 East Interstate 30 Multiple Groups
dba Four Brothers Outdoor Royce City, TX 75189
Power
*Ed Morse Automotive, 8008 Marvin D. Love Frwy. Multiple Groups
LLC dba Freedom Dallas, TX 75237
Chevrolet Buick GMC
by Ed Morse
*Ed Morse Automotive, 815 East Camp Wisdom Rd. Multiple Groups
LLC dba Freedom Duncanville, TX 75116
Chrysler Dodge Jeep Ram
by Ed Morse
*Holt Texas, LTD. 5665 Southeast Loop 410 Multiple Groups
San Antonio, TX 78222
*IEH Auto Parts, LLC 901 North Lenola Rd. Multiple Groups
dba Auto Plus Auto Parts Moorestown, NJ 08057
*Industrial Power, LLC 712 North Beach St. Multiple Groups
Fort Worth, TX 76111
*Kinloch Equipment & 3320 Pasadena Blvd. Multiple Groups
Supply, Inc. Pasadena, TX 777503
*Kirby-Smith Machinery, 8505 South Central Expwy. Multiple Groups
Inc. Dallas, TX 75241
*Landmark Equipment, 1351 South Loop 12 Multiple Groups
Inc. Irving, TX 75060
*Longhorn Harley Davidson 2830 West I-30 Multiple Groups
dba LHD Partners L.P. Grand Prairie, TX 75052
*Metro Fire Apparatus 17350 State Hwy. 249 Multiple Groups
Specialists, Inc. Suite 250
Houston, TX 77064
*Texas Kenworth Co. dba 4040 Irving Blvd. Multiple Groups
MHC Kenworth Dallas Dallas, TX 75247
*Ogburns Truck Parts 3602 Marquis Dr. Multiple Groups
Garland, TX 75042
*Parts Authority, LLC 3 Dakota Dr. Multiple Groups
Suite 110
New Hyde Park, NY 11042
*The Around the Clock 4200 Port Blvd. Multiple Groups
Freightliner Group, LLC Dallas, TX 75241
dba Premier Truck Group
*RDO Equipment Company 3230 East Airport Frwy. Multiple Groups
Irving, TX 75062
*Richardson Saw 802 S. Central Expwy. Multiple Groups
& Lawnmower Richardson, TX 75080
*Rush Truck Centers 4200 Irving Blvd. Multiple Groups
of Texas, LP dba Dallas, TX 75247
Rush Truck Center,
Dallas Light & Medium Duty
*Sam Pack's Five Star Ford 1635 IH 35E Multiple Groups
Carrollton, TX 75006
*Southwest International 3722 Irving Blvd. Multiple Groups
Trucks, Inc. Dallas, TX 75247
*Stewart & Stevenson 1631 Chalk Hill Rd. Multiple Groups
Power Products, LLC Dallas, TX 75212
*Texas Packer and 1030 Brussels St. Multiple Groups
Loader Sales, Inc. San Antonio, TX 78219
dba Texas Pack + Load
Texas Underground, Inc. 1617 Garden Rd. Multiple Groups
dba Underground, Inc. Pearland, TX 77581
*Texas Waste Equipment 1440 South Loop 12 Multiple Groups
dba Heil of Texas Irving, TX 75060
*Wastebuilt 2025 Old Mill Run Multiple Groups
Environmental Garland, TX 75044
Solutions, LLC
*XL Parts, LLC 15701 Northwest Frwy. Multiple Groups
Houston, TX 77040
Daco Fire Equipment 201 Avenue R Non-Responsive
Lubbock, TX 79408
OWNERS
AutoNation Chevrolet
Mike Jackson, Chief Executive Officer
Lance Iserman, Chief Operating Officer
Cheryl Miller, Chief Financial Officer
Berry Companies, Inc. dba Bobcat of North Texas
Cole Young, President
Walter Berry, Chief Executive Officer
Jim Batten, Operations Manager
Bridgeport Truck Manufacturing, Inc. dba Bridgeport Manufacturing, Inc.
Tony Kouri, President
Philomena Kouri, Corporate Secretary
CLS Sewer Equipment Co. Inc.
Jerry Sonnier II, President
Cummins, Inc. dba Cummins Sales and Service
Michael Marrero, Director-OH Business Development
CTE, LLC. dba Custom Truck One Source
Ryan McMonagle, Chief Executive Officer
Bradley Meader, Chief Operating Officer
Dana Safety Supply
David Russo, Chief Executive Officer
Wanda Hobbs, Chief Financial Officer
Dickson Equipment Co., Inc.
Jon Dickson, President
Joe Dickson, Vice President
Four Brothers Ford Tractor dba Four Brothers Outdoor Power
Rex Kelly, President
Russell Kelly, Vice President
Ed Morse Automotive, LLC dba Freedom Chevrolet Buick GMC by Ed Morse
Carmine Colella, President
Randy Hoffman, Vice President
Ed Morse Automotive, LLC dba Freedom Chrysler Dodge Jeep Ram by Ed Morse
Carmine Colella, President
Randy Hoffman, Vice President
Holt Texas, LTD.
Paul Hensley, Senior Vice President
Michael Puryear, General Counsel
IEH Auto Parts, LLC dba Auto Plus Auto Parts
Denise Barton, Chief Executive Officer
Joe Ferrer, President
Industrial Power, LLC
Robert O’Neil, President/Co-Owner
Brian O’Neil, Vice President/Co-Owner
Kinloch Equipment & Supply, Inc.
Todd B. Kinloch, President
Jeff Jackson, Operations Mgr.
Kirby-Smith Machinery, Inc.
Hoyt Edgar Kirby Jr., President
Jeffrey Weller, EVP-Chief Operating Officer
Justin D. Young, Chief Financial Officer
Landmark Equipment, Inc.
Mike Lyle, President
Gary Lyle, Vice President
Longhorn Harley Davidson dba LHD Partners L.P.
Chris Calhoon, Owner
Caroline Calhoon, Owner
Metro Fire Apparatus Specialists, Inc.
Craig Russell, President
Andy King, Operations Manager
Texas Kenworth Co. dba MHC Kenworth Dallas
Steve Ellington, Vice President
Kyle Murphy, Parts Manager
Ogburns Truck Parts
Tom Ogburn, President
Parts Authority, LLC
Randy Buller, Chief Executive Officer
David Serrano, Chief Financial Officer
RDO Equipment Company
Tim Curoe, Chief Executive Officer
Chris Cooper, Chief Operating Officer
Richardson Saw & Lawnmower
James Poen, President
Rush Truck Centers of Texas, LP dba Rush Truck Center, Dallas Light & Medium Duty
W.M.”Rusty” Rush, President
Derrick R. Weaver, Vice President
Sam Pack’s Five Star Ford
Sam Pack, President
Alan J Rosner, Director - Fleet Operations
Southwest International Trucks, Inc.
Russ Trimble, President
Tom Lerch, Vice President
Stewart & Stevenson Power Products, LLC
Richard W Rewerts, Vice President
Texan Waste Equipment dba Heil of Texas
Jeff Davis, President
Jeremy Davis, VP
Texas Packer and Loader Sales Inc. dba Texas Pack + Load
Jeffrey L. Batley, President
Woodow C. Hardee, Chief Executive Officer
Texas Underground, Inc. dba Underground, Inc.
Tommy Stoneman, President
Stan Stoneman, Secretary
Wastebuilt Environmental Solutions, LLC
Edward M Carroll, Chief Executive Officer
John Powers, Vice President
XL Parts
Mike Odell, President