STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 10, 2022
COUNCIL DISTRICT(S): 4, 8, Outside City Limits
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a one-year cooperative purchasing agreement for water and wastewater processing facility cleaning services for the Water Utilities Department with ASC Environmental Services, Inc. through an interlocal agreement with the North Texas Municipal Water District - Estimated amount of $835,466 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for water and wastewater processing facility cleaning services for the Water Utilities Department.
The wastewater and water treatments process includes a variety of facilities such as digesters, tanks, cells, contactors, and basins all of which are used to remove undesirable contaminants from the water to meet the United States Environmental Protection Agency and Texas Commission on Environmental Quality requirements.
This interlocal agreement allows for the timely and efficient cleaning of these facilities, safeguarding Water Utilities Department ability to operate its treatment systems effectively while minimizing disruptions in service and restoring design capacities. This agreement includes the labor, supervision, materials, and equipment associated with the removal, hauling and disposal of sludge, solids, soil, grit, and other debris.
The North Texas Municipal Water District interlocal agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Dallas Water Utilities Fund |
$417,733.00 |
$417,733.00 |
$0.00 |
Council District Amount
4 $240,793.00
8 $430,140.00
Outside City Limits $164,533.00
Total $835,466.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$835,466.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• ASC Environmental Services, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/Inter governmental Agreement |
• Interlocal agreements/intergovernmental agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal agreements/intergovernmental agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
ASC Environmental Services, Inc.
2601 North Hwy. 175
Seagoville, TX 75159
William H. Plotts, President