STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 10, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year service price agreement for vehicle auto body collision repair services - First Class Auto, Inc., most advantageous proposer of two - Estimated amount of $9,802,100 - Financing: General Fund ($370,400) and Equipment and Fleet Management Fund ($9,431,700) (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
* Building Services Department
* Department of Equipment and Fleet Management
* Fire-Rescue Department
* Police Department
This service price agreement will provide for vehicle auto body collision repair services for the City's vehicle and heavy equipment fleet. Approximately 1,300 City vehicles are damaged per year during the course of providing services and the City must have a method of repairing these vehicles to ensure timely continuation of service.
A five-member committee from the following departments reviewed and evaluated the qualifications:
* Department of Equipment and Fleet Management (2)
* Police Department (1)
* Water Utilities Department (1)
* Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrate...
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