STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 10, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of clamps, couplings, sleeves, and adapters for the Water Utilities Department - Core & Main LP, lowest responsible bidder of four - Estimated amount of $910,500 - Financing: Dallas Water Utilities Fund ($710,500) and Stormwater Drainage Management - Operations Fund ($200,000)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of clamps, couplings, sleeves, and adapters. The Water Utilities Department will use the clamps, couplings, sleeves, and adapters for the installation and/or repair of water mains and service lines within water treatment facilities and distribution piping system. This master agreement enables the Water Utilities Department to acquire and stock needed parts with minimal delay, reducing repair time and interruption of water service to its customers. Access to these supplies will allow the Water Utilities Department to repair pipes, water meters, bypass valves, and other equipment as needs arise. The Water Utilities Department maintains approximately 5,000 miles of water mains throughout the water distribution system and approximately 3,100 repairs were performed during the prior fiscal year to services and water mains due to external corrosion, system loads, and ground shift.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 12, 2018, City Council authorized a three-year master agreement for the purchase of clamps, couplings, sleeves, and adapters for the Water Utilities Department with Fortiline, Inc., Core & Main LP and Powerseal Pipeline Products Corp. by Resolution No. 18-1267.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Dallas Water Utilities Fund |
$ 66,500.00 |
$322,000.00 |
$322,000.00 |
|
Stormwater Drainage Management - Operations Fund |
$ 50,000.00 |
$ 75,000.00 |
$ 75,000.00 |
|
Total |
$116,500.00 |
$397,000.00 |
$397,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$910,500.00 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Core and Main, LP - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV22-00018720. We opened them on April 29, 2022. We recommend the City Council award this master agreement to the lowest responsive and responsible bidder by line. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidder Address Amount
*Core & Main, LP 4333 Irving Blvd. Multiple Lines
Dallas, TX 75247
Natural Gas Solutions 41 Fisher Ave. Multiple Lines
North America, LLC Bradford, PA 16701
Fortiline, Inc. dba 11200 Seagoville Rd. Multiple Lines
Fortiline Waterworks Balch Springs, TX 75180
Powerseal Pipeline 701 Pleasant View Dr. Multiple Lines
Products Corporation Wichita Falls, TX 76306
OWNER
Core & Main, LP
Jack Schaller, President
Chuck Zappola, Vice President