STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 10, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 10 to increase the service contract with Locution Systems, Inc. for continued maintenance and support of the existing automated fire station alerting system and to extend the term from September 28, 2022 to September 27, 2025 - Not to exceed $182,906, from $258,538 to $441,444 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This supplemental will provide for continued maintenance and support of the existing automated fire station alerting system for the Fire-Rescue Department managed by the Department of Information and Technology Services. The automated announcement system integrates with the City’s existing Computer Aided Dispatch system. The automated announcement system audibly announces alerts at fire stations for calls, notifies cell phones for emergency response, opens fire station garage doors, automatically enables overhead lights at fire stations, and visually alerts stations through the light-emitting diode message reader boards.
The Fire-Rescue Department has utilized the automated fire station alerting system since 2007 to respond to requests for emergency services. Services will include software updates, technical support, conduction of preventative maintenance checkups, and on-site technicians when needed.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 27, 2017, City Council authorized a five-year service contract for maintenance and support of the City’s automated fire station alerting system with Locution Systems, Inc. by Resolution No. 17-1525.
On October 28, 2009, City Council authorized a contract amendment to extend the existing maintenance contract with Locution Systems, Inc. for continued maintenance of the automated announcement system for Dallas Fire-Rescue for a period of three-years by Resolution No. 09-2612.
On October 28, 2009, City Council authorized Supplemental Agreement No. 1 to the existing acquisition contract with Locution Systems, Inc. for the purchase and installation of the visual alerting component reader boards by Resolution No. 09-2613.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Data Services Fund |
$56,206.00 |
$60,663.00 |
$66,037.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$182,906.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Locution Systems, Inc. - Non-local; Workforce - 0.00% Local |
OWNER
Locution Systems, Inc.
1626 Cole Blvd.
Suite #250
Golden, CO 80401
Glenn Neal, President