STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 10, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize an increase to the master agreement with Motorola Solutions, Inc., for the purchase of radios and accessories and to extend the term from December 13, 2022 to December 12, 2023 - Not to exceed $1,803,407.00, from $72,612,042.85 to $74,415,449.85 - Financing: Communication Services Fund ($903,407.00) and Master Lease Equipment Fund ($900,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis.
This master agreement will allow multiple departments to continue to purchase new compatible radio’s and accessories. The purchase of these radios will ensure continued compatibility and have the necessary capabilities to function properly with the new P25 radio system.
Below are examples of radios and accessories that will be purchased under this master agreement:
• APX8500 Motorola two-way radio handsets
• APX4500/7800 mobile radios
• Mobile antennas
• Remote speakers
• Chargers
• Mounting kits
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2017, City Council authorized a contract for the purchase and installation; fifteen-years of system maintenance and support of a replacement citywide radio system; and a five-year master agreement for radios and accessories with Motorola Solutions, Inc. by Resolution No. 17-1912.
On June 24, 2020, City Council authorized Supplemental Agreement No. 2 to increase the service contract with Motorola Solutions, lnc. for radio tower site changes and the purchase and installation of additional software and equipment for the replacement of the citywide radio system by Resolution No. 20-1012.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Communication Services Fund |
$ 500,000.00 |
$403,407.00 |
$0.00 |
|
Master Lease Equipment Fund |
$ 900,000.00 |
$ 0.00 |
$0.00 |
|
Total |
$1,400,000.00 |
$403,407.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,803,407.00 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Motorola Solutions, Inc. -Non-local; Workforce - 0.00% Local |
OWNER
Motorola Solutions, Inc.
500 West Monroe St.
Chicago, IL 60661
Gregory Q. Brown, Chief Executive Officer