STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 10, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 4 to the service contract with Streamline Automation Systems, LLC for hosting, maintenance, and support of the existing fire inspection system for the Fire-Rescue Department managed by the Department of Information and Technology Services - Not to exceed $558,225, from $1,262,087 to $1,820,312 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued hosting, maintenance, and support of the existing fire inspection system for the Fire-Rescue Department (DFR) managed by the Department of Information and Technology Services. The web-based fire inspection system allows DFR personnel to utilize one system to monitor, update, and perform day-to-day activities related to the following:
• Performance of fire code inspections
• Acceptance testing of life safety systems necessary to ensure safety for building occupants
• Tactical information related to occupancy or location including but not limited to hazardous materials and/or special needs residency which is vital to field personnel when dispatched to an incident
• Enforcement of Dallas’ Fire Code to prevent fires.
This agreement provides maintenance and support which includes software updates, 24/7 technical support, conduction of preventative maintenance checkups, and on-site technicians when needed. This system also allows for the streamlining of information related to staff utilization, statistical reporting, and interactions with other City Departments.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 25, 2017, City Council authorized an acquisition contract for the purchase and implementation of a fire inspection system; and a five-year service contract for hosting, maintenance, and support for a fire inspection system with Xerox Government Systems LLC by Resolution No. 17-0178.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Data Services Fund |
$186,075.00 |
$186,075.00 |
$186,075.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$558,225.00 |
Other Services |
23.80%* |
0.00% |
$0.00 |
|
• *This item reflects previous Business Inclusion and Development Policy M/WBE goal. |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Streamline Automation Systems, LLC - Non-local; Workforce - 0.00% Local |
OWNER
Streamline Automation Systems, LLC
2271 Lava Ridge Ct.
Suite 120
Roseville, CA 95661
Craig Nagler, Chief Executive Officer