STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 14, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for application and hosting services, integration support, and ongoing technical and maintenance support of an electronic information multi-media streaming and management system for the Communications Outreach and Marketing Department with Swagit Productions, LLC, through The Interlocal Purchasing System cooperative purchasing agreement - Not to exceed $504,612.44 - Financing: General Fund ($168,945.44), Information Technology Equipment Fund ($201,600.00), and Data Services Fund ($134,067.00) (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations.
This cooperative purchasing agreement will provide for application and hosting services, integration support, and ongoing technical and maintenance support of an electronic information multi-media streaming and management system for the Communications Outreach and Marketing Department. This service allows videos to be live streamed, time-stamped, and integrated with the meeting's written agenda before being published to the City's website. Closed captioning functionality is included through this agreement, further enabling the City to meet audit and Americans with Disabilities Act requirements. Additionally, the City has the ability to archive meetings and provide a full schedule of all media content and upcoming events that can be accessed on-demand or directly on smart devices.
This service is part of the City's continuous commitment to offer residents, busine...
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