STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: September 14, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Public Works
EXECUTIVE: Dr. Robert Perez
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to the professional services contract with Halff Associates, Inc., to provide additional engineering design services and for developing final construction plans and specifications for the Rosemont Safe Route to School Project - Not to exceed $194,400.00, from $86,957.00 to $281,357.00 - Financing: Davis Garden TIF District Fund
Body
BACKGROUND
On February 13, 2014, the Regional Transportation Council (RTC) approved approximately $28 million for the 2014 Transportation Alternative Program (TAP) Call for Projects.
On May 28, 2014, City Council authorized the submission of two candidate projects to the North Central Texas Council of Governments (NCTCOG) for cost reimbursement for the 2014 TAP for the proposed Trinity Skyline Trail Project and the Project, in an amount not to exceed $2,885,000.00, by Resolution No. 14-0830.
On October 9, 2014, the RTC approved the submitted projects for funding.
In 2015, the Texas Transportation Commission awarded funding for the Project from the 2014 TAP Call for Projects. The Project required a minimum local cash or in-kind match of 20 percent of the total project costs from the City of Dallas with any cost overruns being the responsibility of the City.
On April 11, 2018, City Council authorized a professional services contract with Halff Associates, Inc., for engineering design services in an amount not to exceed $86,957.00, a local match in the amount of $17,391.00 from the Davis Garden TIF District, and acceptance of reimbursement funds in the amount of $69,565.60 as the Federal share for engineering design, by Resolution No. 18-0527.
In November 2018, discussions between the NCTCOG and the City of Dallas led to a significant change in design scope, which resulted in a significant change directive to Halff Associates, Inc. As any additional costs associated with the Project (in excess of $86,957.00) are the responsibility of the City, several months ago, the Department of Public Works approached the Office of Economic Development and the Davis Garden TIF District with a request for supplemental funding.
On June 15, 2022, the Davis Garden TIF District Board of Directors (TIF Board) reviewed the request by the City’s Department of Public Works for supplemental funding in an amount not to exceed $151,425.00, for additional engineering design services by Halff Associates, Inc. due to the change in scope. Based on input from the community and the TIF Board discussion, two additional street segments adjacent to the Rosemont Primary School and the Rosemont Elementary School were added to the scope of the Project with an estimated additional engineering design cost of $50,000.00. The engineering design for the Project consists of $194,400.00 for design from Halff Associates, Inc., and $6,894.00 for design review by TxDOT. The request for the total supplemental design cost of $201,425.00 was reviewed and unanimously approved by the TIF Board on August 2, 2022.
This item will authorize Supplemental Agreement No. 1 to the professional services contract with Halff Associates, Inc. to provide additional engineering services and for developing final construction plans and specifications for the Rosemont Safe Routes to School Project.
If this item is not approved, it will delay the project which may result in the loss of partnership funding.
ESTIMATED SCHEDULE OF PROJECT
Began Design May 2018
Complete Design March 2023
Begin Construction July 2023
Complete Construction July 2024
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 28, 2014, City Council authorized the submission of two candidate projects to the North Central Texas Council of Governments (NCTCOG) for cost reimbursement for the 2014 TAP for the proposed Trinity Skyline Trail Project and the Project, in an amount not to exceed $2,885,000.00, by Resolution No. 14-0830.
On August 10, 2016, City Council authorized a Local Project Advance Funding Agreement with the Texas Department of Transportation for the design of the project by Resolution No. 16-1200.
On April 11, 2018, City Council authorized a professional services contract with Halff Associates, Inc., for engineering design services in an amount not to exceed $86,957.00, a local match in the amount of $17,391.00 from the Davis Garden TIF District, and acceptance of reimbursement funds in the amount of $69,565.60 as the Federal share for engineering design by Resolution No. 18-0527.
On June 15, 2022, the Davis Garden TIF Board reviewed the request by the City’s Public Works Department for supplemental funding in an amount not to exceed $151,425.00 for additional engineering design services by Halff Associates, Inc. Due to the change in scope, and based on input from the community and TIF Board discussion, two additional street segments adjacent to the Rosemont Primary School and the Rosemont Elementary School were added to the scope of the project with an estimated additional engineering design cost of $50,000.00.
On August 2, 2022, the TIF Board reviewed and unanimously approved the request for the total supplemental design cost up to $201,425.00 to complete the engineering design of the Project.
The Transportation and Infrastructure Committee was briefed by memorandum regarding this matter on August 15, 2022. <http://cityofdallas.legistar.com/gateway.aspx?M=F&ID=8bf87f8e-1ba0-42aa-a9e5-cd3b23537989.pdf>
The Economic Development Committee will be briefed by memorandum regarding this matter on September 6, 2022. <http://cityofdallas.legistar.com/gateway.aspx?M=F&ID=a5bee361-4bd6-4b71-9c36-b6f8a529acca.pdf>
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Davis Garden TIF District Fund |
$194,400.00 |
$0.00 |
$0.00 |
Estimated Total Project Cost
Original Design Contract $ 86,957.00
Supplemental Agreement No. 1 (this action) $ 194,400.00
TxDOT Engineering Review, 80% Federal Share $ 10,434.40
TxDOT Engineering Review, 20% City Share $ 2,608.60
TxDOT Indirect State Cost $ 4,991.33
TxDOT Construction Admin, 80% Federal Share $ 68,941.00
TxDOT Engineering Review, 100% City Share $ 6,894.00
TxDOT Indirect State Cost $ 32,884.86
Construction (Estimated) $1,131,097.00
Estimated Total Project Cost $1,539,208.19
Project Funding
Davis Garden TIF - Preliminary Design $ 20,000.00
Davis Garden TIF - Final Design $ 201,425.00
Davis Garden TIF - Construction $ 441,687.00
Federal - Preliminary Engineering (TAP Funds) $ 80,000.00
TxDOT (Indirect State Cost) $ 4,991.33
Federal - Construction (TASA Funds) $ 758,351.00
TxDOT Indirect State Cost $ 32,884.86
Total Project Funding $1,539,339.19
*This amount will be determined when the design is completed, and it will be resubmitted to the TIF Board for approval.
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE $ |
|
$194,000.00 |
Architectural & Engineering |
25.66% |
25.67% |
25.67% |
$49,900.00 |
|
• * This item reflects previous Business Inclusion and Development Policy M/WBE goal |
|
• This contract exceeds the M/WBE goal. |
|
• Halff Associates, Inc - Local; Workforce - 21.50% Local |
OWNER
Halff Associates, Inc.
Todd Woodson, P.E., Vice President
MAP
Attached