STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 28, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a (1) two-year service contract for programs to mitigate Drivers of Poverty for the Office of Community Care - Harmony Community Development Corporation in the amount of $1,061,795 and After-School All-Stars in the amount of $310,000; and (2) one-year service contract for programs to mitigate Drivers of Poverty for the Office of Community Care - Bridge Steps dba The Bridge in the amount of $180,000 and I Look Like Love, Inc. dba iLookLikeLOVE, Inc. in the amount of $48,496, most advantageous proposers of nine - Total not to exceed $1,600,291 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
These service contracts will provide for programs to mitigate Drivers of Poverty for the Office of Community Care. Services approved through this action will address Drivers of Poverty identified in the Mayor’s Task Force on Poverty, focusing on providing residents access to food, mental health services, positive youth development programming, and direct client assistance. Additionally, these service contracts expand on the work established through the Coronavirus Relief Fund, working to alleviate communities with concentrated poverty addressed in the Economic Opportunity Assessment and be directed towards populations identified by the Drivers of Poverty taskforce.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Office of Community Care (2)
• Office of Economic Development (1)
• Office of Equity and Inclusion (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Programming work plan 37 points
• Organizational capacity 18 points
• Evaluation plan 15 points
• Cost and budget 15 points
• Cost per client 10 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Workforce, Education and Equity Committee was briefed by memorandum regarding this matter on September 12, 2022. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=11216614&GUID=5C438D25-ED45-4D88-9E03-6C56A5F785BC>
On September 22, 2021, City Council authorized the FY22 Biennial Budget, inclusive of funding to support Drivers of Poverty programs by Resolution No. 21-1590.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$1,173,796.00 |
$426,495.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,600,291.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• After-School All-Stars North - Local; Workforce - 80.00% Local • Harmony Community Development Corporation - Local; Workforce - 29.41% Local • Bridge Steps dba The Bridge - Local; Workforce - 48.57% Local • I Look Like Love, Inc. dba iLookLikeLOVE, Inc. - Local; Workforce - 50.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive Sealed Proposal |
• Utilized for high technology procurements, insurance procurements, and other goods and services • Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications • Always involves a team evaluation • Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BJZ22-00019327. We opened them on July 29, 2022. We recommend the City Council award this service contract to the most advantageous proposers by group.
*Denotes successful proposers
Proposers Address Score
*Harmony Community 6969 Pastor Bailey Dr. Multiple Groups
Development Corporation Dallas, TX 75237
*After-School 2902 Swiss Ave. Multiple Groups
All-Stars Dallas, TX 75204
*Bridge Steps dba 1818 Corsicana St. Multiple Groups
The Bridge Dallas, TX 75201
*I Look Like Love, Inc. 2711 South Ervay St. Multiple Groups
dba iLookLikeLOVE, Inc. Suite 102
Dallas, TX 75215
3-N-1 Trinity Services 1510 North Hampton Rd. Multiple Groups
Suite 210
DeSoto, TX 75115
Dallas Leadership 5200 East Grand Ave. Multiple Groups
Foundation Suite 530
Dallas, TX 75223
Exposure4All 6969 Pastor Bailey Dr. Multiple Groups
Dallas, TX 75237
M25:35 727 West Ridge Dr. Multiple Groups
Duncanville, TX 76115
Services of Hope 5470 Ellsworth Ave. Multiple Groups
Entities, Inc. Suite 500
Dallas, TX 75206
OWNERS
Harmony Community Development Corporation
Mark Porter, Executive Director
After-School All-Stars North Texas
Ben Paul, Chief Executive Officer
Justin Hensley, Executive Director, North Texas
Bridge Steps dba The Bridge
David Woody, III President
I Look Like Love, Inc. dba iLookLikeLOVE, Inc.
Phillipa Williams, Executive Director