STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 9, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a four-year cooperative purchasing agreement for the acquisition and service maintenance and support of a data access governance solution for the Department of Information and Technology Services with SHI Government Solutions through the Local Government Purchasing Cooperative (Buyboard) agreement - Not to exceed $491,689.00 - Financing: 2021 Homeland Security-Urban Security Initiative 21-23 (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the acquisition and service maintenance and support of a data access governance solution. This solution will permit the City to use artificial intelligence to automate data discovery and cataloging. Specifically, the data access governance solution will identify sensitive data, provide visibility into which users have access to what data, audit and manage entitlements, and automate remediation of excessive access privileges for both unstructured and structured data. It will also provide enterprise search capabilities through the enterprise data catalog module.
The Local Government Purchasing Cooperative (Buyboard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
2021 Homeland Security-Urban Security Initiative 21-23 Fund |
$491,689.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$491,689.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$491,689.00 |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements, however, the prime contractor is a certified M/WBE. |
|
• SHI Government Solutions - Non-local; Workforce - 6.52% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
SHI Government Solutions
3828 Pecana Trail
Austin, TX 78749
Thai Lee, Chief Executive Officer