STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 9, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for the purchase of software and hardware that provides a situational awareness and integration platform for City and privately owned surveillance camera systems for the Police Department managed by the Department of Information and Technology Services with ICU Technologies, Inc. through the General Services Administration cooperative agreement - Not to exceed $478,589.10 - Financing: General Fund ($191,435.64), Homeland Security-Urban Area Security Initiative 2022 Grant Funds ($95,717.82), and UASI 2022 Fusion Project Fund ($191,435.64) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative agreement will allow for the purchase of software and hardware that provides a situational awareness and integration platform for City and privately owned surveillance camera systems for the Police Department managed by the Department of Information and Technology Services. Hardware purchased through this agreement and installed at the Police Department (DPD), and other City facilities allows DPD to access camera systems when responding to an incident. This video feed is real-time and provides valuable intelligence that can be relayed to responding officers before they arrive on scene or while on scene. Additionally, private business and third parties will also be able to purchase the same hardware from the vendor and connect their video feed to DPD as well. Video data obtained from these City owned and private camera systems can assist in evidence collection after an incident has occurred.
This hardware also adds automated license plate recognition capabilities (ALPR) to the camera system that it is installed on. This added ALPR capability increases DPD’s ability to detect and locate vehicles of interest. Analytics included in the hardware provide added efficiencies to automatically search video data using specific criteria, negating the need for an officer to manually search all the data feeds.
The General Services Administration cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$ 0.00 |
$ 0.00 |
$191,435.64 |
|
Homeland Security-Urban Area Security Initiative 2022 Grant Funds |
$95,717.82 |
$ 0.00 |
$ 0.00 |
|
UASI 2022 Fusion Project Fund |
$ 0.00 |
$95,717.82 |
$ 95,717.82 |
|
Total |
$95,717.82 |
$95,717.82 |
$287,153.46 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$478,589.10 |
Goods |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• ICU Technologies, Inc.- Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
ICU Technologies, Inc.
1382 Blue Oaks Blvd.
Suite 110
Roseville, CA 95678
Brian Van Norman, President
Tommy Smith, Chief Executive Officer
Evertt Kellogg, Secretary