STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 9, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 54 to the existing agreement for the purchase of voice and data network services, network management, monitoring, maintenance, information technology security, and related services for the Department of Information and Technology Services with AT&T Corp. through the Texas Department of Information Resources Cooperative Agreement - Not to exceed $30,194,297.30 - Financing: Data Services Fund ($28,111,152.66) and Information Technology Equipment Fund ($2,083,144.64) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This agreement will allow for the purchase of voice and data network services, network management, monitoring, maintenance, information technology security, and related services. The Department of Information and Technology Services will utilize these services to ensure City wide network health and availability for all departments to utilize information technology services to accomplish goals and deliver services to Dallas residents.
This agreement will serve as a bridge agreement, which will allow for the purchase of similar managed and catalog services currently utilized with AT&T Corp. for managed services, maintenance, and support, regulated services, and optional catalog services.
Some key benefits to continuing to receive maintenance, support, and managed services from AT&T Corp. include but not limited to:
• Continuing to upgrade network switches and hosting circuits
• Receive help desk services and engineering support
• Access key support services, such as penetration testing, report development, and performance monitoring
• Provide time to draft and execute a Request for Competitive Sealed Proposal for future network managed services needs
The Texas Department of Information Resources Cooperative Agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2011, City Council authorized a seven-year service contract, with two two-year renewal options, for voice and data network services, network management, monitoring, maintenance, Information Technology security and related services with AT&T Corp. by Resolution No. 11-3343.
On June 25, 2014, City Council authorized supplemental agreement no. 13 to increase the service contract with AT&T Corp. for voice and data network services, network management, monitoring, maintenance, Information Technology security and related services by Resolution No. 14-0988.
On January 11, 2017, City Council authorized Supplemental Agreement No. 24 to increase the service contract with AT&T Corp. for voice and data network services, network management, monitoring, maintenance, Information Technology security and related services by Resolution No. 17-0071.
On November 28, 2018, City Council authorized Supplemental Agreement No. 31 to exercise the first of two, two-year renewal options, with AT&T Corp. for voice and data network services, network management, monitoring, maintenance, information technology security, and related services for the Department of Communication and Information Services by Resolution No. 18-1709.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Data Services Fund |
$11,492,951.34 |
$14,247,596.57 |
$2,370,604.75 |
|
Information Technology Equipment Fund |
$ 1,942,515.74 |
$ 140,628.90 |
$ 0.00 |
|
Total |
$13,435,467.08 |
$14,388,225.47 |
$2,370,604.75 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$30,194,297.30 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• AT&T Corp. - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
AT&T Corp.
208 South Akard St.
Dallas, TX 75202
John Stankey, Chief Executive Officer