STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 9, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a one-year cooperative purchasing agreement for the purchase of visualization engineering services for the Department of Information and Technology Services with IT Cadre, LLC through the Texas Department of Information Resources General Services Administrative cooperative agreement - Not to exceed $685,972.50 - Financing: 2008A Certificate of Obligation-CIS Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the purchase of visualization engineering services for the Department of Information and Technology Services. This agreement is vital to understanding the facts about the City's current technological landscape before developing a plan to improve effectiveness and efficiency. The analysis will produce authoritative documentation of the current state of technology in the City. The analysis will review items such as: mapping of the business services to the technologies used to support them, functional application support areas and the technologies in use in each area, as well as the various versions of the technologies relative to age, and the risks associated with each technology, and the risk level relative to the technical debt.
Once the current state is established, the recommended supplier can assist the City in establishing desired outcomes and goals as an option. An additional available option would be for the recommended supplier to combine the identified desired outcomes and goals with the findings from the current state analysis to produce a future state vision. This improved end-to-end enterprise view will include the processes, systems, technology, data, interfaces, and stakeholder roles and responsibilities needed to achieve the desired transformation. This service will be utilized by leadership and management to guide improvements for our data center. Some key benefits to pursuing these deliverables include but are not limited to:
• Gain a clear and common understanding of its current operational environment.
• Visualization of the current and future states of our technology landscape in accordance with our strategic goals.
• Enablement of Data Center improvements necessary to achieve our desired goals regarding quality technology delivery and operation for the City.
The Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
2008A Certificate of Obligation-CIS Fund |
$685,972.50 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$685,972.50 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• IT Cadre, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
IT Cadre, LLC
43777 Central Station Drive, Suite 450
Ashburn, VA 20147
Mark D. Madigan, President