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File #: 22-2550    Version: 1 Name:
Type: CONSENT AGENDA Status: Agenda Ready
File created: 10/24/2022 In control: Office of Procurement Services
On agenda: 11/9/2022 Final action:
Title: Authorize a two-year master agreement for the purchase of feminine hygiene products for the Period Access Dallas Program for the Office of Community Care - Happy Period, lowest responsible bidder of eight - Estimated amount of $216,500 - Financing: Equity Fund
Indexes: 100
Attachments: 1. Resolution
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STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 9, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT

Title
Authorize a two-year master agreement for the purchase of feminine hygiene products for the Period Access Dallas Program for the Office of Community Care - Happy Period, lowest responsible bidder of eight - Estimated amount of $216,500 - Financing: Equity Fund

Body
BACKGROUND

This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.

This master agreement will provide for the purchase of feminine hygiene products for the Period Access Dallas Program. Period Access Dallas (PAD), is an equity initiative response to address period poverty. The program provides packages of menstruation management products (pads and tampons of varying sizes) as well as stock the restrooms with free products in public buildings. PAD is a multi-departmental partnership (City Manager's Office, Office of Community Care, Parks and Recreation, and Libraries) including strategic partnerships with community-based organizations for donations and distributions.

As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departme...

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