STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 14, 2022
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for sexual assault kits and processing services for the Police Department with Bode Cellmark Forensics, Inc. through the General Services Administration cooperative agreement - Estimated amount of $2,345,887.45 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that the need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for the purchase of sexual assault kits and processing services for the Police Department. In 2019, the Levitra Masters Act was passed requiring all sexual assault kits to be processed within 90 days. This forensic tool will assist with expediting the submission and testing of sexual assault kits which provides for more expedited test results and which assist in investigating and solving crimes. Most importantly, this service allows law enforcement to rapidly submit sexual assault kits and obtain results within 30 days, which address, eliminate, and prevent backlogs. The Police Department and the Dallas County Southwest Institute of Forensic Sciences are currently in compliance with the testing of kits collected/submitted since September of 2019.
The General Services Administration cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 28, 2022, City Council authorized an Interlocal Agreement with Dallas County through Southwestern Institute of Forensic Sciences at Dallas for the provision of forensic, drug, toxicological, environmental, and physical evidence analysis, and other similar medical/forensic analytical services for the period October 1, 2022 through September 30, 2023, by Resolution No. 22-1475.
The Public Safety Committee was will be briefed by memorandum regarding this matter on December 912, 2022.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$879,707.79 |
$1,172,943.73 |
$293,235.93 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,345,887.45 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
$0.00 |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Bode Cellmark Forensics, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Bode Cellmark Forensics, Inc.
10430 Furnace Rd.
Suite 107
Lorton, VA 22079
Michael Cariola, President
Erin Sweeney, Secretary