STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 14, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year service price agreement for vehicle exhaust extraction parts and maintenance for the Fire-Rescue Department - Air Cleaning Technologies, Inc., sole source - Estimated amount of $311,875 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for vehicle exhaust extraction parts and maintenance for the Fire-Rescue Department. All 59 City fire stations are equipped with plymovent exhaust extraction systems. The plymovent exhaust extraction systems serve as a ventilation source to reduce the amount of exhaust created when a vehicle is started inside the fire station garage. Fire fighters are exposed to carbon monoxide and other particulates from breathing the air in the fire station and are also exposed to them by absorption. Fire stations built after 2003 are required to have a source capture exhaust system installed according to the National Fire Protection Agency regulations and stations built prior to 2003 have an exhaust system retrofitted into them. The City is compliant with these regulations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendor...
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