STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 14, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year cooperative purchasing agreement for the purchase of handheld radios and subscription services managed by the Department of Information Technology Services for the Police Department with Motorola Solutions, Inc. through the Department of Information Resources cooperative agreement; and (2) an increase in appropriations in an amount not to exceed $30,294,793.06 in the Equipment Acquisition Notes Series 2023 Fund - Estimated amount of $30,294,793.06 - Financing: Equipment Acquisition Notes Series 2023 Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for the purchase of handheld radios and subscription services to replace current radios that have reached end of life. The new radios will provide tracking of officer locations, clearer radio transmissions, and increase the overall abilities of police radio communications. Additional features include over the air programming which will allow the Dallas Police Department to increase efficiency in the programming, multiple agency interoperability, and in the maintenance of essential equipment.
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2017, City Council authorized (1) a contract for (a) the purchase and installation, (b) fifteen-years of system maintenance and support of a replacement citywide radio system, and (c) a five-year master agreement for radios and accessories with Motorola Solutions, Inc. by Resolution No. 17-1912.
On June 24, 2020, City Council authorized Supplemental Agreement No. 2 to increase the service contract with Motorola Solutions, Inc. for radio tower site changes and the purchase and installation of additional software and equipment for the replacement of the citywide radio system by Resolution No. 20-1012.
On August 10, 2022, City Council authorized an increase to the master agreement with Motorola Solutions, Inc., for the purchase of radios and accessories and to extend the term from December 13, 2022 to December 12, 2023, by Resolution No. 22-1120.
The Public Safety Committee will be briefed by memorandum regarding this matter on December 12, 2022.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Equipment Acquisition Notes Series 2 Fund |
$30,294,793.06 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$30,294,793.06 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Motorola Solutions, Inc. - Local; Workforce -1.20% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Motorola Solutions, Inc.
500 West Monroe St.
Chicago, IL 60661
Greg Brown, Chief Executive Officer