STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 14, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a ten-year cooperative purchasing agreement for the purchase of licenses that provide the use of body worn, in-car, interview room camera systems, electronic control weapons, cloud storage, and associated software and hardware for the Police Department with Axon Enterprise, Inc. through the Sourcewell cooperative agreement - Estimated amount of $134,756,800.67 - Financing General Fund ($91,588,477.46), Communication Service Fund ($40,779,927.08), and Coronavirus State and Local Fiscal Recovery Fund ($2,388,396.13) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a contract is to establish firm pricing for goods and services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
The cooperative purchasing agreement will allow for the purchase of licenses that provide the use of body worn, in-car, interview room camera systems, electronic control weapons, and associated software for the Police Department (DPD). These comprehensive licenses provide a more effective and efficient method for maintaining many tools used by DPD in day-to-day operations. Additionally, data collected from all devices listed above will be collected in one location making it easier to store and retrieve data as necessary.
These comprehensive licenses improve the transparency of officer and resident interaction, while creating a seamless process of collecting, delivering, and safeguarding data. Some key features to the license include, but are not limited to:
• Signal Sidearm which activates body worn and in-car cameras when a firearm is drawn
• Axon Evidence digitally stores evidence in a centralized, secure system
• Axon Respond allows users to access livestreams directly from a device while recording
• Provides a data sharing tool that allows for the sharing of information to residents through a public web portal
• Inclusion of all consumables such as electronic control weapon batteries, duty and training cartridges, handles, and holsters
Also included in the licenses is all training, certification, and replacement of damaged devices through the life of the agreement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 26, 2011, City Council authorized an acquisition contract for the purchase, installation, and training for digital in-car camera and recording systems; a five-year maintenance and support contract; and a five-year master agreement for the purchase of additional in-car hardware, software and related maintenance with L3 Communications Mobile-Vision, Inc. by Resolution No. 11-0254.
On May 27, 2015, City Council authorized an acquisition contract for the purchase and implementation of software and hardware for a hosted cloud storage body worn camera system for Police; and a five-year service contract for maintenance and support for the body worn camera system with Taser International by Resolution No. 15-1002.
On March 25, 2020, City Council authorized a two-year master agreement for electronic control weapons and accessories for the Police Department with Axon Enterprise, Inc. through the Texas Smart Buy cooperative agreement by Resolution No. 20-0478.
On April 22, 2020 City Council authorized an acquisition contract for the purchase and installation of hardware and software for body worn, in-car, and interview room camera systems for the Police Department and a five-year service contract, with two one-year renewal options, for maintenance and support of body worn, in -car, and interview room camera systems for the Police Department with Axon Enterprise, Inc. by Resolution No. 20-0625.
On June 23, 2021, City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
The Public Safety Committee will be briefed by memorandum regarding this matter on December 12, 2022.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$5,871,553.52 |
$8,891,057.31 |
$76,825,866.63 |
|
Communication Service Fund |
$2,997,856.56 |
$3,744,897.59 |
$34,037,172.93 |
|
Coronavirus State and Local Fiscal Recovery Fund |
$ 2,388,396.13 |
$ 0.00 |
$ 0.00 |
|
Total |
$11,257,806.21 |
$12,635,954.90 |
$110,863,039.56 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$134,756,800.67 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Axon Enterprise, Inc. - Non-local; Workforce - 0.00% Local |
OWNER
Axon Enterprise, Inc.
17800 North 85th St.
Scottsdale, AZ 85255
Luke Larson, President
Rick Smith, Chief Executive Officer