STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 11, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for the purchase of network cabling installation services and equipment for the Department of Information and Technology Services with Shelby Communications, LLC through the Texas Department of Information Resources cooperative agreement - Not to exceed $7,213,690 - Financing: Coronavirus State and Local Fiscal Recovery Fund ($3,506,845), Data Services Fund ($100,000), and Information Technology Equipment ($3,606,845) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the purchase of network cabling installation services and equipment for the Department of Information and Technology Services. This agreement will allow the City to complete projects to improve network access, complete digital divide projects, and ensure voice and data is reliably delivered over cables installed throughout the City. Network cabling ensures City employees can effectively provide direct services to those disproportionately impacted through limited access to technology.
The Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 26, 2015, City Council Authorized a five-year service contract, with two one-year renewal options, for voice and data cable installation services to connect computers and phones at City facilities with AAA Data Communications, Inc. by Resolution No. 15-1519.
On January 25. 2017, City Council authorized Supplemental Agreement No. 1 to increase the service contract with AAA Data Communications, Inc. for voice and data cable installation services to connect computers and phones to City facilities by Resolution No. 17-0185.
On September 27, 2017, City Council authorized Supplemental Agreement No. 2 to exercise the first one-year renewal option to the service contract with AAA Data Communications, Inc. for voice and data cable installation services to connect computers and phones at City facilities by Resolution No. 17-1531.
On November 11, 2020, City Council authorized Supplemental Agreement No. 5 to exercise the second of two, one-year renewal options, to the service contract with AAA Data Communications, Inc. for voice and data cable installation services at City facilities for the Department of Information and Technology Services by Resolution No. 20-1830.
On June 23, 2021, City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
On March 9, 2022, City Council authorized Supplemental Agreement No. 6 to increase the service contract with AAA Data Communications, Inc. for voice and data cable installation services at City facilities for the Department of Information and Technology Services by Resolution No. 22-0488.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Coronavirus State and Local Fiscal Recovery Fund |
$3,506,845.00 |
$ 0.00 |
$0.00 |
|
Data Services Fund |
$ 100,000.00 |
$ 0.00 |
$0.00 |
|
Information Technology Equipment Fund |
$ 0.00 |
$3,606,845.00 |
$0.00 |
|
Total |
$3,606,845.00 |
$3,606,845.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$7,213,690.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Shelby Communications, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreements |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
EQUITY INVESTMENT FRAMEWORK INFORMATION
|
Equitable Investment Framework |
Department Input |
|
Benefits & Burdens |
Households without reliable broadband service face barriers in accessing telehealth, applying for jobs and completing online homework. Funds will support the effort to expand available infrastructure to connect unserved and underserved areas of the City and to deliver digital services to Dallas residents. |
|
Data Analysis |
Source data is from the 2019 Equity Indicators Report and the City’s Racial Equity Plan |
|
Community Engagement |
Addressing areas severely lacking broadband infrastructure was one of the most mentioned topics from the community |
|
Transparency & Accountability |
Staff will evaluate the success of the program based on the availability of broadband and the percentage of households with internet service in identified areas. |
|
Alignment |
Expanding broadband infrastructure aligns with the City’s goal to deliver high-speed, low-cost internet services to targeted communities and to address disparities across Dallas. |
|
Amplification |
Progress and achievements will be reported and shared with the public |
|
|
|
|
Applicable Tier |
Tier 1 - Immediate Relief or Tier 4 - Regional Partnerships |
OWNER
Shelby Communications, LLC
1505 Denise Court
Keller, TX 76248
Curtis Shelby, President