STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 11, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a two-year service price agreement for routine and emergency water extraction services and structure and content drying services at various City facilities for the Building Services Department - Tigerhawk LLC dba SERVPRO of Southwest Dallas, SERVPRO of Dallas Central in the estimated amount of $440,045.56 and Restoration Specialists, LLC in the estimated amount of $74,714.30, lowest responsible bidders of five - Total estimated amount of $514,759.86 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for routine and emergency water extraction services and structure and content drying services at various City facilities for the Building Services Department. Services include, but are not limited to, emergency service calls, water extraction from carpeted and non-carpeted floors, odor control, biocide deployment, decontamination, moisture content monitoring and reporting, non-hazardous waste removal and disposal, and hazardous waste removal and disposal. Disposal of all waste associated with services through this agreement must comply with all local, state, and federal environmental protection regulations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 9, 2020, City Council authorized a two-year service price agreement for routine and emergency water extraction services and structure and content drying services at various City facilities for the Building Services Department with MBW Serv Corporation by Resolution No. 20-1907.
FISCAL INFORMATION
|
Fund |
|
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
|
$171,586.60 |
$171,586.60 |
$171,586.66 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$514,759.86 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
14.51% |
$74,714.30 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is a certified WBE. |
|
• Tigerhawk LLC dba SERVEPRO of Southwest Dallas, SERVEPRO of Dallas Central - Local; Workforce - 33.33% Local • Restoration Specialists, LLC. - Local; Workforce - 25.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BJ22-00019176. We opened them on June 10, 2022. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Tigerhawk LLC dba SERVPRO 1133 South Madison Multiple Groups
of Southwest Dallas, Bldg. B
SERVPRO of Dallas Central Dallas, TX 75208
*Restoration Specialists, LLC 4808 Simonton Rd. Multiple Groups
Dallas, TX 75244
Interstate Restoration LLC 3401 Quorum Dr. Multiple Groups
Dba First Onsite Property Suite 300
Restoration Fort Worth, TX 76137
The Steam Team Restoration 1191 Empire Central Multiple Groups
Dallas, TX 75247
RestorationXP 1745 Hayden Dr. Multiple Groups
Suite 150
Carrollton, TX 75006
OWNERS
Tigerhawk LLC dba SERVPRO of Southwest Dallas, SERVPRO of Dallas Central
Tyler Swoner, Owner
Shane Meyer, Owner
Restoration Specialists, LLC
Sheri DeMattia, Chief Executive Officer
David DeMattia, President