STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 11, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of fire hydrant backflow preventers and parts for the Water Utilities Department - Test Gauge & Backflow Supply, Inc. in the estimated amount of $212,000 and Fortiline, Inc. dba Fortiline Waterworks in the estimated amount of $57,000, lowest responsible bidders of three - Total estimated amount of $269,000 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of fire hydrant backflow preventers and parts for the Water Utilities Department. The backflow preventers restrict the reverse flow of non-potable water into the water supply through the fire hydrants. Backflow preventers provided under this agreement will be used to replace old and worn-out models and any preventers damaged beyond repair. This agreement will also provide replacement parts for general maintenance of backflow preventers. The average life expectancy of the backflow preventer is approximately three years.
Additionally, under a licensing/leasing program the City supplies backflow preventers to the commercial customer for construction projects, demolition, and special events. Currently the City manages approximately 800 accounts which require this equipment. A customer applies for a permit and is required to place a deposit for use of the backflow preventer. The customer is charged a monthly service fee for the use of the equipment.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 24, 2018, City Council authorized a three-year master agreement for fire hydrant backflow preventers and parts with Ferguson Enterprises, Inc., Fortiline, Inc., and Core & Main, LP by Resolution No. 18-0207.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Dallas Water Utilities Fund |
$68,200.00 |
$100,400.00 |
$100,400.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$269,000.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE participation. |
|
• Test Gauge & Backflow Supply, Inc. - Non-local; Workforce - 25.00% Local • Fortiline, Inc. dba Fortiline Waterworks - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV22-00019965. We opened them on August 26, 2022. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Test Gauge 2587 Millennium Dr. Multiple Lines
& Backflow Supply, Inc. Elgin, IL 60124
*Fortiline, Inc. dba 11200 Seagoville Rd. Multiple Lines
Fortiline Waterworks Balch Springs, TX 75180
Core & Main, LP 4333 Irving Blvd. Multiple Lines
Dallas, TX 75247
OWNERS
Test Gauge & Backflow Supply, Inc.
Brian Fiorisi, President
Nick Shelley, Vice President
Fortiline, Inc. dba Fortiline Waterworks
Sasha Nikolic, Chief Executive Officer
Sherry Becken, Chief Financial Officer