STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 11, 2023
COUNCIL DISTRICT(S): 6
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize the purchase of one clarifier drive unit for the Water Utilities Department - Rebuild-it Services Group, LLC, only bidder - Not to exceed $114,862 - Financing: Water Construction Fund
Body
BACKGROUND
This purchase will provide for one clarifier drive unit for the Water Utilities Department. The clarifier drive unit will be used at the Bachman Water Treatment Plant. Clarifier drives serve a critical role in the sedimentation process, continuously operating to remove accumulated residuals from the water treatment process. The replacement of the clarifier will allow for continuous and timely removal of residuals supporting the plant’s continued compliance with the Texas Commission on Environmental Quality requirements for drinking water.
Delaying the purchase of the clarifier drive hinders the effectiveness of the sedimentation process, resulting in plant restrictions to accommodate manual removal of residuals.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Water Construction Fund |
$114,862.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$114,862.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidder being selected which resulted in no M/WBE participation. |
|
• Rebuild-it Services Group, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BV22-00019394. We opened it on July 8, 2022. We recommend the City Council award this purchase in its entirety to the only bidder.
Bidder Address Amount
Rebuild-it Services 6810 South 300 W. $114,862.00
Group, LLC Suite 8
Midvale, UT 84047
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Rebuild-it Services Group, LLC
Terry Reyburn, President
Tom Strottner, Vice President