STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 11, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of traffic cones, delineators, and barrels for citywide departments - Dallas Lite & Barricade, lowest responsible bidder of seven - Estimated amount of $511,130 - Financing: General Fund ($81,130), Dallas Water Utilities Fund ($409,000), Aviation Fund ($20,000) and Stormwater Drainage Management Fund ($1,000)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of traffic cones, delineators, and barrels for citywide departments to be used throughout the City. These items provide guidance to the general public for police emergency situations and street closures as well as traffic management due to construction/maintenance of streets. Additionally, properly placed traffic cones provide protection to workers and equipment at work. Replacement of these traffic cones is required due to damage, theft, aging, and regular wear and tear.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$ 22,675.33 |
$ 32,509.33 |
$ 25,945.34 |
|
Dallas Water Utilities Fund |
$102,274.99 |
$152,975.01 |
$153,750.00 |
|
Aviation Fund |
$ 7,000.00 |
$ 7,000.00 |
$ 6,000.00 |
|
Stormwater Drainage Management Fund |
$ 250.00 |
$ 375.00 |
$ 375.00 |
|
Total |
$132,200.32 |
$192,859.34 |
$186,070.34 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$511,830.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidder being selected, which resulted in no M/WBE participation. |
|
• Dallas Lite & Barricade - Local; Workforce - 32.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV22-00019534. We opened them on September 9, 2022. We recommend the City Council award this master agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*Dallas Lite & Barricade 2727 North Westmoreland Rd. Multiple Groups
Dallas, TX 75212
Agni Enterprises, LLC 7950 NW 155th St. Multiple Groups
(dba) Head to Heels Suite 103
Safety Supplies Miami Lakes, FL 3301
Altus Traffic Management 511 Compton Ave. Multiple Groups
Irving, TX 75061
Eagle Barricade, LLC 2162 County Ln. Multiple Groups
McKinney, TX 75069
Site Barricades 4841 Freeman Dr. Multiple Groups
Fort Worth, TX 76140
U.S. Traffic Control 518 East Main St. Multiple Groups
Lewisville, TX 75057
Wenzel Wenzel 1332 Azalea Ln. Multiple Groups
Associates, Inc. New Braunfels, TX 78130
OWNER
Dallas Lite & Barricade
Shane Howell, President
Robert Galler, Vice President