STRATEGIC PRIORITY: Public Safety
AGENDA DATE: January 25, 2023
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Police Department
EXECUTIVE: Jon Fortune
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SUBJECT
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Authorize a Local Administrative Agreement Regional Transfer Addendum and a letter of intent with Texas Anti-Gang Center through North Richland Hills for the purpose of purchasing products, equipment or property for the period September 1, 2022 through September 30, 2023 - Financing: No cost consideration to the City (see Fiscal Information)
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BACKGROUND
This item will benefit the City of Dallas through the Dallas Police Department by providing for the purchase of technology, training, and equipment not currently budgeted. The Regional Asset Transfer Addendum is intended to amend the Local Administrative Agreement (LAA) between Constituent Agencies of the Texas Anti-Gang Center (TAG) - North Texas by approving the use of Texas Anti-Gang Center Grant No. 2848908 Funds awarded by the Office of the Governor of Texas Public Safety Office, Criminal Justice Division and Homeland Security Grants Division for the purpose of purchasing products, equipment or property on behalf of constituent organizations. The City of North Richland Hills by and through its Police Department, as recipient of the Texas Anti-Gang Grant Funds, acts as fiduciary for all parties in making purchases using Texas Anti-Gang Grant Funds on behalf of the constituent organizations.
The Dallas Police Department agrees to:
• Take full possession, ownership and responsibility for the Asset upon completion of the transfer
• Maintain compliance with the requirements of federal and state granting agencies
• Maintain all aspects of the Asset including property records, physical inventory, control system, maintenance procedures, records retention, disposition, and comply with all grant requirements referring to the Equipment Inventory Requirements
• Maintain appropriate levels of property insurance as needed to protect the Asset
• Make available to federal and state granting agencies or the Texas State Auditor's Office, or designees of these agencies, any equipment items and related records upon request
• Ensure the Recipient is notified in writing when equipment is disposed of by the receiving entity in accordance with two CFR 200.313 (e) and the Uniform Grant Management System (UGMS), Sub-part C, Section 32 (e) Disposition
• Ensure the equipment is maintained in good working order
• Ensure a physical inventory is conducted for the Asset(s) every two years
• Ensure the Asset is used only as allowable under the Grant
• Ensure any deployable equipment will be made available during an event requiring a regional, statewide, or national response
• Ensure proper disposition of the Asset in accordance with applicable state and federal laws once it has reached its useful life and/or is declared surplus or deemed no longer in use
• Provide care for any special property purchases in accordance with requirements set forth in this Addendum
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Public Safety Committee was briefed by memorandum regarding this matter on January 9, 2023. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=11559721&GUID=AF0B1D0E-75B3-4F09-90DE-6946021ACF22>
FISCAL INFORMATION
No cost consideration to the City. Cost consideration to others is estimated at $1,603,653.00, to be paid by the City of North Richland Hills via TAG Grant Funds. Potential future costs to the City include maintenance and operations of acquired assets such as Flock/ALPR cameras beginning in FY 2024-25.