STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize the City Manager to execute an agreement for a term of one year with a one-year renewal option with Dallas AfterSchool Network for the administration of a grant program for eligible Early Childhood Providers and Afterschool/Out of School Time Providers in the city of Dallas in the amount of $500,000 per year, for a total not to exceed amount of $1,000,000 - Total amount not to exceed $1,000,000 - Financing: Coronavirus State and Local Fiscal Recovery Fund ($1,000,000) (subject to annual appropriations)
Body
BACKGROUND
This agreement will provide for the administration of a city-wide grant program for Early Childhood Providers and Afterschool/Out of School Time Providers (ECOST Providers) in the City of Dallas, who have been disproportionately impacted by the COVID-19 pandemic. The Office of Community Care has sought nonprofit organizations through an open application process. The subrecipient will administer a city-wide grant program for eligible childcare programs that serve city of Dallas residents, and can be used for, but is not limited to rent, utilities, staff salaries and benefits, and program supplies.
The COVID-19 pandemic has hit childcare services providers particularly hard. The comparatively low wages of childcare services staff make it difficult to maintain staffing in a competitive environment, while programs are limited in the ability to increase salaries or other costs without increasing the costs to families and clients. This program will provide support, training, professional development, resources, and other needs to local childcare centers through a grants program.
Eligible childcare programs include Early Childhood and Out of School Time / Afterschool Providers (Providers) and City of Dallas Early Childhood and Out School Time Program Providers (COD Providers) who have been disproportionately impacted due to or during the COVID-19 pandemic that are located in the city of Dallas and are serving residents in the city of Dallas, and meet certain eligibility criteria.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• Office of Community Care (2)
• Park & Recreation Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Programming and work plan 45 points
• Organizational capacity 20 points
• Evaluation plan 20 points
• Cost and budget 20 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
The City Council was briefed on allocation of funds from the American Rescue Plan Act, including allocation of $1,000,000.00 for Child Care Provider Assistance for small grants to child care providers to mitigate negative financial impact from the COVID-19 pandemic on August 18, 2021.
On September 22, 2021, City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
FISCAL INFORMATION
Initial Term: $ 500,000
Renewal Option: Year 1 $ 500,000
Total $1,000,000
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Coronavirus State and Local Fiscal Recovery Fund |
$1,000,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,000,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
5.60% |
5.60% |
$56,000.00 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is a certified MBE. |
|
• Dallas Afterschool Network - Local; Workforce - 52.94% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BYZ22-00019350. We opened them on July 8, 2022. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Dallas Afterschool 3900 Willow Street 82.75
Network Ste. 110
Dallas, TX 75226
Hopewell Development 5144 Dolphin Road 46.50
Achieve Dallas, TX 75223
Braswell Child Development 2203 2nd Avenue 44.25
Dallas, TX 75210
Athletes Global Corporation 200 Rayner Court 31.25
Stafford, VA 2255
ENTIT(IES)
Dallas Afterschool Network
Marjorie Murat, Chief Executive Officer