STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract in the amount of $250,000, with two one-year renewal options in a total amount of $500,000, as detailed in the Fiscal Information section, for dental health services for seniors 60 years of age and older residing in the City for the Office of Community Care - Texas A&M University Health Science Center dba Texas A&M University College of Dentistry, only proposer - Not to exceed $750,000 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract provides for dental health services for seniors 60 years of age and older residing in the City for the Office of Community Care. Texas A&M University Health Science Center dba Texas A&M University College of Dentistry is contracted to provide clinical dental care services, including exams, cleanings, fluoride treatment, sealants, filings, extractions, root canals, treatment for infections, oral health education, and partial and full dentures to seniors.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Housing & Neighborhood Revitalization (1)
• Office of Community Care (2)
• Office Homeless Solutions (1)
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Program evaluation 45 points
• Organizational capacity 30 points
• Budget 25 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 13, 2020, City Council authorized the first of two, one-year renewal options to the interlocal agreement with Texas A&M University Health Science Center dba Texas A&M University College of Dentistry to administer the Clinical Dental Care Services Program by providing dental health services to seniors 60 and older residing in the city of Dallas for the period October 1, 2020 through September 30, 2021, by Resolution No. 20-1544.
On September 22, 2021, City Council authorized the second of two, one-year renewal options to the interlocal agreement with Texas A&M University Health Science Center dba Texas A&M University College of Dentistry to administer the Clinical Dental Care Services Program by providing dental health services to seniors 60 and older residing in the city of Dallas for the period October 1, 2021 through September 30, 2022, by Resolution No. 21-1549.
FISCAL INFORMATION
Initial Term: $250,000
Renewal Option: Year 1 $250,000
Renewal Option: Year 2 $250,000
Total $750,000
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$250,000.00 |
$250,000.00 |
$250,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$750,000.00 |
Professional Services |
38.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
Texas A&M University Health Science Center dba Texas A&M University College of Dentistry - Non-local; Workforce - 43.15% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposal from solicitation number BOZ22-00020529. We opened it on October 6, 2022. We recommend the City Council award this service contract in its entirety to the only proposer.
*Denotes successful proposer
Proposers Address Score
*Texas A&M 3302 Gaston Ave. 94.5
University Health Science Dallas, TX 75246
Center dba Texas A&M
University College of Dentistry
OWNER
Texas A&M University Health Science Center dba Texas A&M University College of Dentistry
Dr. Lily T. Garcia, Dean