STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 8, 2023
COUNCIL DISTRICT(S): 5, 9
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for the lease and/or purchase of portable office buildings for the Park & Recreation Department with Ramtech Building Systems, Inc. through The Local Government Purchasing Cooperative (Buyboard) agreement - Not to exceed $439,070 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the lease and/or purchase of portable office buildings for the Park & Recreation Department. This three-year lease and/or purchase of portable office buildings is for the monthly lease, delivery, installation, maintenance, and purchase of two temporary portable modular office buildings. The portable modular offices will be located at two maintenance districts to serve as offices for the Park & Recreation Department.
• District 5 portable modular office building will be set in place at the White Rock Lake Service Center located at 830 East Lawther Drive and will include a 14’ x 48’ modular office building with four offices
• District 9 portable modular office building will be set in place at the Crawford Service Center located at 8740 Elam Road and will include a 28’ x 64’ modular office building with two offices
The Local Government Purchasing Cooperative (Buyboard) cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
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Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$15,000.00 |
$80,788.00 |
$343,282.00 |
Council District Amount
5 $128,050.00
9 $311,020.00
Total $439,070.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
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M/WBE Goal |
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M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
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• *. |
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• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
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• Prime Name - Local/Non-local; Workforce - X.XX% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
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Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
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• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Ramtech Building Systems, Inc.
1400 U.S. Hwy. 287 South
Mansfield, TX 76063
Matt Slataper, President