STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize the third of three, one-year renewal options, to the master agreement with VetSource Mobility, LLC for ruggedized mobile data computers for the Department of Information and Technology Services - Not to exceed $2,100,460.42 - Financing: Data Service Fund ($2,000,000.00) and Communication Service Fund ($100,460.42) to be reimbursed by June 2023 from Master Lease Equipment Funds ($2,100,460.42)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis.
This master agreement allows for the purchase of ruggedized mobile data computers primarily used in public safety vehicles to run various software applications including Computer Aided Dispatch and Records Management Systems. This agreement provides several device options including laptops, tablets, and a convertible 2-in-1 devices to maximize performance and provide greater flexibility to first responders.
The use of these devices is critical to the public safety's daily operations and allows first responders and public safety officers the ability to:
• Report criminal and emergency information on the scene
• Collect and share data with various state and federal agencies
• Search criminal records and incident reports while in the field
• Maintain communication with various groups and entities while in the field
• View City maps and determine best route(s) when responding to incidents
Additionally, other departments with field operations such as the Water Utilities Department, Department of Code Compliance, Department of Aviation, and the Department of Sanitation Services have recognized a need for ruggedized computing devices for field personnel to maintain business operations. Some examples of uses identified include data collection, inspection reporting, maintaining communications, researching incidents, and real time updates to ongoing jobs and projects.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 27, 2016, City Council authorized a five-year master agreement, with three one-year renewal options, for the purchase of ruggedized mobile data computers with VetSource Mobility, LLC by Resolution No. 16-0619.
On April 14, 2021, City Council authorized the first of three, one-year renewal options of a five-year master agreement, for the purchase of ruggedized mobile data computers with VetSource Mobility, LLC by Resolution No. 21-0620.
On March 9, 2022, City Council authorized the second of three, one-year renewal options of a five-year master agreement, for the purchase of ruggedized mobile data computers with VetSource Mobility, LLC by Resolution No. 22-0460.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2023 |
Future Years |
|
Data Services Fund |
$2,000,000.00 |
$0.00 |
$0.00 |
|
Communications Service Fund |
$ 100,460.42 |
$0.00 |
$0.00 |
|
Total |
$2,100,460.42 |
$0.00 |
$0.00 |
Note: The City routinely uses the Master Lease Program to finance capital equipment and technology items, and master lease drawdowns are used to provide up-front financing for projects. The City has not established a new Master Lease Program and the City expects a new Master Lease Program to be presented to City Council by June 2023. Therefore, City staff proposes to use the Data Services Fund, and the Communication Service Fund as interim financing until a new Master Lease Program is established and anticipates the Data Services Fund and the Communication Service Fund will be reimbursed when a new Master Lease Program is established by June 2023.
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,100,460.42 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• VetSource Mobility, LLC. -Non-local; Workforce - 0.00% Local |
OWNER
VetSource Mobility, LLC.
7300 North Via Paseo Del Sur
Suite 202
Scottsdale, AZ 85258
Tony Busseri, Chief Executive Officer
Travis Campbell, Senior Vice President of Finance