STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of asphalt emulsion for the Department of Public Works - Ergon Asphalt & Emulsions, Inc. in the amount of $1,243,200.00 and P Squared Emulsion Plants, LLC in the amount of $341,600.00, lowest responsible bidders of two - Total not to exceed $1,584,800.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis.
This master agreement will provide for asphalt emulsion for the Public Works Department. The agreement will allow for the purchase of asphalt emulsion to be utilized in the repair of streets and alleys throughout the City. The asphalt emulsion is a binding agent used to adhere asphaltic material to a surface. Asphalt emulsion is used in the repair process of potholes, full-depth repairs, street rehabilitation projects, and street restoration projects. Asphalt emulsion is used in the repair of approximately 400 lane miles of asphalt streets and alleys each year.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 13, 2017, City Council authorized a two-year master agreement for asphalt emulsion to be utilized by Mobility a...
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