STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 10, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize the City Manager to execute, for mental health support programs to eligible residents of the City of Dallas, a (1) one-year contract, with a one-year renewal option with Harmony Community Development Corporation in the amount of $1,000,000 per year; (2) one-year interlocal agreement, with a one-year renewal option with Dallas County Mental Health and Mental Retardation Center dba Metrocare Services in the amount of $200,000 per year; (3) one-year contract, with a one-year renewal option with Big Thought in the amount of $120,000 per year; and (4) one-year contract, with a one-year renewal option with Senior Citizens of Greater Dallas, Inc. in the amount of $55,000; for a total of three service contracts and one interlocal agreement - Total not to exceed $2,750,000 - Financing: Coronavirus State and Local Fiscal Recovery Fund (subject to annual appropriations)
Body
BACKGROUND
These agreements will provide for the administration of city-wide mental health support programs to residents of Dallas as mental health needs in the city have been disproportionately impacted and/or exacerbated by the COVID-19 pandemic. This support includes direct services such as individual and group counseling, educational programming, awareness campaigns, program outreach, and lay person trainings. Additionally, a portion of this program will specifically support mental health services and counseling for older adults and isolated seniors in the city of Dallas. Target populations include low- and moderate-income residents and/or Dallas residents living Qualified Census Tracts. The Office of Community Care has sought nonprofit organizations through an open application process
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• Office of Community Care (2)
• Office of Integrated Public Safety Solutions (1)
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Programming and work plan 40 points
• Organizational capacity 20 points
• Evaluation plan 20 points
• Cost and budget 20 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
The City Council was briefed on allocation of funds from the American Rescue Plan Act, including allocation of $4,350,000 for Mental Health Services and Senior - Isolation Support to provide community mental health programming, individual and group counseling, outreach, education, and services on August 18, 2021.
On September 22, 2021, City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Coronavirus State and Local Fiscal Recovery Fund |
$1,375,000.00 |
$1,375,000.00 |
$0.00 |
Initial Term: $1,375,000
Renewal Option: Year 1 $1,375,000
Total $2,750,000
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,750,000,00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.73% |
0.73% |
$20,000.00 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts, however, one of the prime contractors is subcontracting with a certified MBE. |
|
• Harmony Community Development Corporation - Local; Workforce - 41.66% Local • Dallas County Mental Health and Mental Retardation Center dba Metrocare Services - Local; Workforce - 85.50% Local • Big Thought - Local; Workforce - 47.42% Local • Senior Citizens of Greater Dallas, Inc. - Local; Workforce - 40.81% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BOZ22-00019362. The Office of Procurement Services opened them on August 5, 2022. The Office of Procurement Services recommends the City Council award this service contract to the most advantageous proposers by group. Information related to this solicitation is available upon request.
*Denotes successful proposers
Proposers Address Score
*Harmony Community 6969 Pastor Bailey Dr. Multiple groups
Development Corporation Suite 110
Dallas, TX 756237
*Dallas County Mental Health 1345 River Bend Dr. Multiple groups
and Mental Retardation Suite 200
Center dba Metrocare Services Dallas, TX 75247
*Big Thought 1409 Botham Jean Blvd. Multiple groups
Dallas, TX 75215
*Senior Citizens of Greater 3910 Harry Hines Blvd. Multiple groups
Dallas, Inc. Dallas Texas 75219
ENTITY(IES)
Harmony Community Development Corporation
Mark Porter, Executive Director
Dallas County Mental Health and Mental Retardation Center dba Metrocare Services
Tate Ringer, Chief Strategy Officer
Big Thought
Greg MacPherson, Chief Big Thought Institute Officer
Senior Citizens of Greater Dallas, Inc.
Suzanna Sulfstede, Director