STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 12, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of service pins, medals, and award bars for the Fire-Rescue Department and the Police Department - Premier Uniform, Inc. in the estimated amount of $614,400.25 and J. Brandt Recognition, Ltd. in the estimated amount of $85,632.40, lowest responsible bidders of three - Total estimated amount of $700,032.65 - Financing: General Fund
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for service pins, medals, and award bars for the Fire-Rescue Department (DFD) and the Police Department (DPD). These service awards are part of the employee's standard uniform and provide recognition of the officer's training and achievements. DFD and DPD have approximately 4,200 employees who will utilize this master agreement yearly.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, ...
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