STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 12, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for barricading services for the Water Utilities Department - Site Partners, LLC dba Site Barricades, lowest responsible bidder of seven - Estimated amount of $292,502 - Financing: Dallas Water Utilities Fund ($267,920) and Stormwater Drainage Management Fund ($24,582) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for barricading services for the Water Utilities Department. This agreement includes scheduled rental, delivery, setup, and removal during the repair and maintenance activities on city streets, also emergency barricading services. Barricading major thoroughfares in conformance with the Texas Manual on Uniform Traffic Controls is essential to protect the safety of the general public and City workers/contractors.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 11, 2019, the City Council authorized a three-year service price agreement for barricade services with Dallas Lite & Barricade, lnc. by Resolution No. 19-1911.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Dallas Water Utilities Fund |
$80,920.00 |
$ 93,500.00 |
$ 93,500.00 |
|
Stormwater Drainage Management Fund |
$ 7,582.00 |
$ 8,500.00 |
$ 8,500.00 |
|
Total |
$88,502.00 |
$102,000.00 |
$102,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$292,502.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Site Partners, LLC dba Site Barricades - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV23-00020457. We opened them on December 16, 2022. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Site Partners, LLC dba 4841 Freeman Dr. $292,502.00
Site Barricades Fort Worth, TX 76140
4 Horn Traffic and 2827 Prestige Rd. $351,200.00
Barricade LLC Fort Worth, TX 76244
Altus Traffic 511 Compton Ave. $821,121.16
Management, LLC Irving, TX 75061
Barricades Plus 6017 Spring Creek Pkwy. $372,659.00
Plano, TX 75021
Dallas Lite 2727 North Westmorland Rd. $505,837.00
& Barricade Inc. Dallas, TX 75212
Edens Touch Diversified, LLC 2334 Glenda Ln. $489,679.00
Suite B
Dallas, TX 75229
Total Highway 930 Kck Wy. $735,898.00
Maintenance LLC Cedar Hill, TX 75104
OWNER
Site Partners, LLC dba Site Barricades
Kathy Metzger, President