STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 12, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for removal and disposal of excavated materials for the Water Utilities Department - Herdez Trucking Co., lowest responsible bidder of three - Estimated amount of $1,539,825 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the removal and disposal of excavated materials for the Water Utilities Department. The services under this agreement provide for the transportation of excavated materials (soil, sand, concrete, re-bar, and broken pipe) from City locations. The excess excavated material is hauled by the awarded vendor to an approved dumpsite or landfill according to the Texas Commission on Environmental Quality regulations.
City locations includes service centers, water main repair projects, or construction sites to an approved dumpsite. The City estimates approximately 260,000 cubic yards of excavated material will be removed by the awarded supplier within a three-year period.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 14, 2019, the City Council authorized a three-year service price agreement for removal and disposal of excavated materials for City facilities and work sites for the Water Utilities Department with Herdez Trucking Co. by Resolution No. 19-1120.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Dallas Water Utilities Fund |
$513,108.00 |
$513,108.00 |
$513,609.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,539,825.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
100.00% |
100.00% |
$1,539,825.00 |
|
• This item is Other Services which does not have an availability and disparity participation goal, however the prime is a certified DBE. |
|
• Herdez Trucking Co. - Non-local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV23-00020451. We opened them on December 16, 2022. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Herdez Trucking Co. 4841 Freeman Dr. $1,539,825.00
Fort Worth, TX 76140
RNDI Companies, Inc. 311 East Interstate 30 $1,978,777.50
Rockwall, TX 75087
Roberts Trucking 2508 Club Terrace Dr. $2,598,165.50
Dallas, TX 75237
OWNER
Herdez Trucking Co.
Hector Hernandez, President