STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 12, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for the purchase, installation, hardware monitoring, and support for a secondary backup circuits for the Department of Information and Technology Services with 22nd Century Technologies, Inc. through the Sourcewell cooperative agreement - Not to exceed $12,583,720.40 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the purchase, installation, hardware monitoring, and support for a secondary backup circuits for the Department of Information and Technology Services. The City is purchasing the secondary circuits needed to support increased network traffic resulting from the software defined wide area network and disaster recovery service projects. The secondary circuits provide a backup path through which network traffic can pass in the event that primary circuits go down as a result of a disaster.
The secondary circuits are used to deliver network traffic that will allow for the provision of the most crucial services, such as public safety and water to Dallas residents.
Some key benefits to implementing the tools include but are not limited to:
• Moving the City into compliance with an audit finding from the IBM Data Center Study and Evaluation Services Physical Facility Assessment
• The ability to continue delivering key services despite a disaster striking the City
• The diversification of the City’s circuit provider to ensure a backup exists to the City’s current circuits.
The Sourcewell cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Data Services Fund |
$2,536,944.08 |
$2,511,694.08 |
$7,535,082.24 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$12,583,720.40 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$12,583,720.40 |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements, however, the prime contractor is a certified M/WBE. |
|
• 22nd Century Technologies, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
22nd Century Technologies, Inc.
8251 Greensboro Drive, Ste. 900
McLean, VA 22102