STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 12, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of laboratory supplies for the Water Utilities Department - IDEXX Distribution, Inc., sole source - Estimated amount of $437,294.63 - Financing: Dallas Water Utilities Fund ($401,468.80) and Stormwater Drainage Management Fund ($35,825.83)
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of IDEXX laboratory supplies for the Water Utilities Department. The Water Utilities Department conducts several hundred tests on a monthly basis to help ensure clean, safe, dependable drinking water, and effective wastewater treatment. Testing is necessary to comply with State regulatory requirements. This agreement will allow the Water Utilities Department flexibility to purchase newly standardized laboratory supplies as required by governing regulatory agencies. The Water Utilities Department treats approximately 140 billion gallons of water and 70 billion gallons of wastewater on a yearly basis.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitat...
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