City of Dallas - File #: 23-823

• File #: 23-823
• Version: 1
• Type: CASTING OF LOTS
• Status: Lot Casted
• File created: 3/14/2023
• In control: Office of Procurement Services
• On agenda: 4/4/2023
• Title: Casting of lots to identify the recommended vendor resulting from tie bids between Colonial Hardware Corporation and Sid Tools Co., Inc. dba MSC Industrial Supply Co. on Line 100 in response to bid BV22-00020023 for a three-year master agreement for the purchase of hand and power tools and supplies
• Indexes: 300

AGENDA DATE:                     April 4, 2023

COUNCIL DISTRICT(S):                     N/A

DEPARTMENT:                     Office of Procurement Services

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SUBJECT

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Casting of lots to identify the recommended vendor resulting from tie bids between Colonial Hardware Corporation and Sid Tools Co., Inc. dba MSC Industrial Supply Co. on Line 100 in response to bid BV22-00020023 for a three-year master agreement for the purchase of hand and power tools and supplies

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BACKGROUND

When a request for bids results in identical bids where neither bidder is a resident of the City (or where both are residents), then the City is required to break the tie bids. This is known as the “casting of lots” under Section 271.901 of the Texas Local Government Code. The City breaks the tie by having the Mayor randomly select a sealed envelope containing a bidder’s name during a City Council meeting. The selected bidder will be the winner of the contract, and the item to award the contract will be presented to the City Council during a voting agenda meeting.