STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 10, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize the City Manager to execute, for family violence intervention programs to eligible residents of the City of Dallas, a one-year subrecipient contract with a one year renewal option in a total amount not to exceed $1,200,000, with Jewish Family Service dba Jewish Family Service, the most advantageous proposer of four - Total not to exceed $1,200,000 - Financing: Coronavirus State and Local Fiscal Recovery Fund (subject to annual appropriations)
Body
BACKGROUND
This agreement will provide for the administration of family violence intervention programs for residents of Dallas that have been impacted and/or had their needs exacerbated by the COVID-19 pandemic for the Office of Community Care. These programs will provide family violence intervention, including individual counseling and group counseling, housing, and shelter operation costs. Target populations include low and moderate-income residents and/or Dallas residents living in qualified census tracts. The Office of Community Care has sought nonprofit organizations through an open application process.
Family violence prevention and intervention are critical needs that have become more urgent during the COVID-19 pandemic as family violence incidents have increased in Texas and in the city of Dallas. According to Texas Uniform Crime Reporting, in 2020, law enforcement officers in Texas responded to 218,950 incidents of family violence, a 10 percent increase from 198,899 incidents in 2019; approximately 60,000 of these incidents were identified as intimate partner violence. The City of Dallas 2020 Domestic Violence Task Force Report states that from 2019 to 2020 family violence homicides remained the same while family violence aggravated assaults increased by 8.6 percent.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• Office of Community Care (2)
• Office of Integrated Public Safety Solutions (1)
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Programming and work plan 40 points
• Organizational capacity 20 points
• Evaluation plan 20 points
• Budget 20 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, the City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On August 18, 2021, the City Council was briefed on allocation of funds from the American Rescue Plan Act, including allocation of $2,250,000.00 for Family Violence Prevention/Intervention - to provide treatment, counseling, and other services for the prevention and intervention of family violence.
On September 22, 2021, the City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Coronavirus State and Local Fiscal Recovery Fund |
$600,000.00 |
$600,000.00 |
$0.00 |
Initial Term: $ 600,000
Renewal Option: Year 1 $ 600,000
Total $1,200,000
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,200,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Jewish Family Service dba Jewish Family Service - Local; Workforce - 41.93% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BYZ22-00019738. We opened them on July 14, 2022. We recommend the City Council award this subrecipient contract to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Jewish Family Service 5402 Arapaho Road 72.75
dba Jewish Family Service Dallas, TX 75248
Samuel Development 6 Cardinal Way 71.75
Corporation Suite 900
St. Louis, MI 63102
Trauma Support Services 210 South Cedar Ridge Drive 56.75
of North Texas Suite C-100
Duncanville, TX 75116
3-N-1 Trinity Services, Inc. 1510 North Hampton Road 52.00
Suite 210
Desoto, TX 75115
OWNER
Jewish Family Service dba Jewish Family Service
Cathy Barker, President