STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 10, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize the City Manager to execute, for positive youth development services, including built-in academic support, to eligible residents of the City of Dallas, three one-year subrecipient contracts with one-year renewal options with: (1) The K16 Ready Society, Inc. dba Texas Initiative Programs, Inc. in the amount of $450,000 per year; (2) Big Thought in the amount of $225,000 per year; and (3) After-School All-Stars in the amount of $155,000 per year, the most advantageous proposers of seven, for a total amount not to exceed of $1,660,000 - Total not to exceed $1,660,000 - Financing: Coronavirus State and Local Fiscal Recovery Fund (subject to annual appropriations)
Body
BACKGROUND
This subrecipient contract will provide for the administration of city-wide academic support and youth development services to residents of Dallas that have been impacted and/or had their needs exacerbated by the COVID-19 pandemic. These programs will provide positive youth development, which is an intentional, pro-social approach that engages youth within their communities, schools, organizations, peer groups, and families in a manner that is productive and constructive. These programs recognize, utilize, and enhance young people’s strengths, and promote positive outcomes for young people by providing opportunities, fostering positive relationships, and furnishing the support needed to build on their leadership strengths. Target populations include low- and moderate-income youth residents and/or Dallas residents living Qualified Census Tracts. The Office of Community Care has sought nonprofit organizations through an open application process.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• Office of Community Care (2)
• Park & Recreation Department (1)
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Programming and work plan 40 points
• Organizational capacity 20 points
• Evaluation plan 20 points
• Budget 20 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
City Council was briefed on allocation of funds from the American Rescue Plan Act, including allocation of $3,250,000.00 for Positive Youth Development/Academic Support for positive youth development programming, such as afterschool programming, academic support, and training to mitigate negative impact from the COVID-19 pandemic on August 18, 2021.
On September 22, 2021, City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Coronavirus Local Fiscal Recovery Fund |
$830,000.00 |
$830,000.00 |
$0.00 |
Initial Term: $ 830,000
Renewal Option: Year 1 $ 830,000
Total $1,660,000
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,660,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Big Thought - Local; Workforce - 47.43% Local • The K16 Ready Society, Inc. dba Texas Initiative Programs, Inc. - Local; Workforce - 84.21% Local • After-School All-Stars - Local; Workforce - 84.61% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BOZ22-00019427. We opened them on June 23, 2022. We recommend the City Council award this service contract to the most advantageous proposers.
*Denotes successful proposers
Proposers Address Score
*Big Thought 1409 Botham Jean Blvd. 89.00
Dallas, TX 75215
*The K16 Ready Society, Inc. 11325 Pegasus St. W210 84.50
dba Texas Initiative Programs, Dallas, TX 75238
Inc.
*After-School All-Stars 2902 Swiss Ave. 84.25
Dallas, TX 75204
Esposure4Al 411 East Hwy. 67 79.25
Duncanville, TX 75137
Interfaith Family Services 1651 Matilda St 63.5
Dallas, TX 75206
Beacon Hill Preparatory 402 Corinth St. 52.75
Institute Suite 257
Dallas, TX 75215
ESTe2M Dreamer 1221 Sylvan Ave 41.25
Dallas, TX 75208
SUBRECIPIENTS
The K16 Ready Society, Inc. dba Texas Initiative Programs, Inc.
Markee Baskerville, Executive Director
Big Thought
Byron Sanders, President
After-School All-Stars
Justin Hensley, Executive Director