STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 24, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 3 to increase to the service price agreement with Miner Ltd. dba Overhead Door Co. of Dallas for citywide overhead door repair, maintenance, parts, and labor - Not to exceed $1,143,472.98, from $4,573,891.92 to $5,717,364.90 - Financing: General Fund ($571,736.98), Capital Construction Fund ($190,579.00), Aviation Fund ($190,578.00), Dallas Water Utilities Fund ($185,528.66), and Stormwater Drainage Management Operations Fund ($5,050.34) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued citywide repair, maintenance, parts, and labor of overhead doors on City owned buildings. This service price agreement is necessary to ensure gates and overhead doors in City facilities are in good working condition to safeguard buildings from unauthorized access during non-operation hours and to ensure the safety of staff during daily operations.
Approximately 600 overhead doors secure various City facilities, including fire stations, training facilities, workshops, warehouses, service centers, and other facilities. These doors range in size from eight to 29 feet high and eight to 24 feet wide and are constructed of metal, wood, and/or glass panels.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the most current living wage of $17.82.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 12, 2018, the City Council authorized a three-year service price agreement for citywide overhead door repair, maintenance, parts, and labor with Miner Ltd. dba Overhead Door Co. of Dallas by Resolution No. 18-1799.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$571,736.98 |
$ 0.00 |
$ 0.00 |
|
Capital Construction Fund |
$ 63,526.32 |
$ 63,526.32 |
$ 63,526.36 |
|
Aviation Fund |
$142,933.50 |
$ 47,644.50 |
$ 0.00 |
|
Dallas Water Utilities Fund |
$ 41,234.66 |
$ 72,147.00 |
$ 72,147.00 |
|
Stormwater Drainage Management Operations Fund |
$ 0.00 |
$ 2,525.00 |
$ 2,525.34 |
|
Total |
$819,431.46 |
$185,842.82 |
$138,198.70 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,143,472.98 |
Other Services |
23.80%* |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• Supplemental Agreement No. 3 - 0.00% Overall M/WBE participation. |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Miner Ltd. dba Overhead Door Co. - Local; Workforce - 25.00% 16.66% Local |
OWNER
Miner Ltd. dba Overhead Door Co. of Dallas
10761 King William Dr.
Dallas, TX 75220
Thomas Brackett, President
Fred Strickland, Vice President
Kirk Yosick, Secretary
Joe Herman, Treasurer