STRATEGIC PRIORITY: Quality of Life, Arts & Culture
AGENDA DATE: May 24, 2023
COUNCIL DISTRICT(S): 10
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for the University Crossing Trail Lighting Project from Ellsworth Avenue to the Matilda Bridge - RoeschCo Construction, LLC, lowest responsible bidder of two - Not to exceed $1,235,000.00 - Financing: University Crossing PID Trail Fund
Body
BACKGROUND
In July 2017, the City of Dallas was notified of an award from the Transportation Alternatives Set-Aside (TA Set-Aside) Program from the North Central Texas Council of Governments in the amount of $1,024,444.00 for the University Crossing Trail Lighting Project from Ellsworth Avenue to the Matilda Bridge. TA Set-Aside funds awarded are: $687,280.00 and state participation is $41,769.00. The City is required to provide $295,395.00 in matching funds which includes payment to the Texas Department of Transportation (TxDOT) of $27,335.00 which was covered by the University Crossing Public Improvement District’s (UCPID) portion.
On February 10, 2021, the City Council authorized: (1) an AFA with TxDOT for a TA Set-Aside Program Project (Agreement No. CSJ 0918-47-204, CFDA No. 20.205) for construction of the University Crossing Trail Lighting Project in the amount of approximately $1,024,444.00, of which the Federal portion is $687,280.00, State participation is $41,769.00, and the City of Dallas’ local match is $295,395.00; (2) a portion of the required local match in the amount of $27,335.00 to be paid by warrant check to the State at the beginning of the project; (3) the establishment of appropriations in the amount of $687,280.00 in the University Crossing PID Trail Fund (in addition to direct State participation in the amount of $41,769.00); (4) the receipt and deposit of TA Set-Aside Program Funds in the amount of $687,280.00 in the University Crossing PID Trail Fund; (5) allocation of $295,395.00 in the University Crossing PID Trail Fund as the City of Dallas’ local match; and (6) execution of the agreement including all terms, conditions, and documents required by the agreement by Resolution No. 21-0329.
This action will authorize a construction services contract with RoeschCo Construction, LLC for the construction of the University Crossing Trail Lighting from Ellsworth Avenue to the Matilda Bridge including the Dallas Area Rapid Transit Mockingbird Station.
The scope of work includes construction of drilled piers footing including light poles along the trail alignment starting from Ellsworth Avenue to the Matilda Bridge along the University Crossing Trail.
The UCPID have an agreement in place with UCPID to fully fund the required matching funds, not to exceed $795,395.00.
This project has no cost consideration to the City.
The following chart illustrates RoeschCo Construction, LLC’s contractual activities with the City of Dallas for the past three years:
PBW DWU PKR TRN
Projects Completed 0 0 0 0
Active Projects 1 0 2 0
Change Orders 0 0 2 0
Projects Requiring Liquidated Damages 0 0 0 0
Projects Completed by Bonding Company 0 0 0 0
ESTIMATED SCHEDULE OF PROJECT
Begin Construction June 2023
Complete Construction October 2023
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 14, 2021, the Park and Recreation Board authorized an Advance Funding Agreement (AFA) with the TxDOT for a TA Set-Aside Program Project (Agreement No. CSJ 0918-47-204, CFDA No. 20.205) to accept funding for construction of the University Crossing Trail Lighting Project, in the amount of $1,024,444.00.
On January 14, 2021, the Park and Recreation Board authorized an agreement with UCPID to accept funding for construction of the University Crossing Trail Lighting Project, in an amount not to exceed $795,935.00.
On February 10, 2021, the City Council authorized: (1) an AFA with TxDOT for a TA Set-Aside Program Project (Agreement No. CSJ 0918-47-204, CFDA No. 20.205) for construction of the University Crossing Trail Lighting Project in the amount of approximately $1,024,444.00, of which the Federal portion is $687,280.00, State participation is $41,769.00, and the City of Dallas’ local match is $295,395.00; (2) a portion of the required local match in the amount of $27,335.00 to be paid by warrant check to the State at the beginning of the project; (3) the establishment of appropriations in the amount of $687,280.00 in the University Crossing PID Trail Fund (in addition to direct State participation in the amount of $41,769.00); (4) the receipt and deposit of TA Set-Aside Program Funds in the amount of $687,280.00 in the University Crossing PID Trail Fund; (5) allocation of $295,395.00 in the University Crossing PID Trail Fund as the City of Dallas’ local match; and (6) execution of the agreement including all terms, conditions, and documents required by the agreement by Resolution No. 21-0329.
On April 20, 2023, the Park and Recreation Board authorized a construction services contract for the University Crossing Trail Lighting Project from Ellsworth Avenue to the Matilda Bridge with RoeschCo Construction, LLC.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
University Crossing PID Trail Fund (Grant) |
$ 687,280.00 |
$0.00 |
$0.00 |
|
University Crossing PID Trail Fund (Trust/Other) |
$ 547,720.00 |
$0.00 |
$0.00 |
|
Total |
$1,235,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
DBE Goal |
|
$1,230,600.00 |
Construction |
0.00% |
|
DBE Subcontracting % |
DBE Overall % |
DBE Overall Participation $ |
|
0.36% |
0.36% |
$4,400.00 |
|
• This contract exceeds the DBE goal. |
|
• RoeschCo Construction, LLC - Non-local; Workforce - 8.69% Local |
PROCUREMENT INFORMATION
The following two bids were received and opened on January 28, 2022:
*Denotes successful bidder
Bidders Bid Amount
*RoeschCo Construction, LLC $1,235,000.00
9801 Camfield Avenue, Ste. 200
Frisco, Texas 75033
Texas Standard Construction $1,577,334.30
OWNER
RoeschCo Construction, LLC
Marcie Roeschley, President
MAP
Attached