STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 14, 2023
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a six-month cooperative purchasing agreement for (1) elevator maintenance, inspection and repair services in the estimated amount of $162,114.12 with Otis Elevator; and (2) escalator and moving sidewalk maintenance, inspection and repair services in the estimated amount of $413,305 with Oracle Elevator Holdco, Inc. dba EMR Elevator for the Department of Aviation through The Local Government Purchasing Cooperative (BuyBoard) agreement - Total amount of $575,419.12 - Financing: Aviation Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for elevator, escalator, and moving sidewalk maintenance, inspection, and repair servicesfor the Department of Aviation. All equipment will be maintained monthly, in accordance with the manufacturer's recommendation, to meet all applicable codes and state regulations. A six-month contract will ensure all contractors will address both immediate and long-term needs of the City’s elevators, escalators, and moving sidewalks.
In addition to regularly scheduled preventative maintenance, both awarded contractors will be on call twenty-four hours a day for emergency repairs. The contractor will respond to emergency calls within two hours and will complete emergency repairs within forty-eight hours; all outages impacting airport operations are considered “emergency repairs”.
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 9, 2022, the City Council authorized (1) a Consent to Assignment and Assumption of two elevator, escalator, and moving sidewalk maintenance and repair service contracts from Southwest Elevator Company dba Oracle Elevator Company of Texas to Oracle Elevator Holdco, Inc.; (2) Supplemental Agreement No. 3 to increase the service contract with Oracle Elevator Holdco, Inc. dba EMR Elevator for elevator and escalator maintenance and repair at various City facilities; (3) Supplemental Agreement No. 1 to increase the service contract with Oracle Elevator Holdco, Inc. dba EMR Elevator and Otis Elevator for elevator, escalator, and moving sidewalk maintenance and repair for the Department of Aviation and the Water Utilities Department through The Local Government Purchasing Cooperative (BuyBoard) agreement and to extend the term from March 22, 2022 to March 23, 2023; and (4) the ratification of $292,876.08 to pay outstanding invoices to Oracle Elevator Holdco, Inc. dba EMR Elevator and Otis Elevator for elevator, escalator, and moving sidewalks maintenance and repairs by Resolution No. 22-0469.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Aviation Fund |
$575,419.12 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$575,419.12 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Otis Elevator - Non-local; Workforce - 0.00% Local • Oracle Elevator Holdco, Inc. dba EMR Elevator - Non-local; Workforce - 16.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNERS
Otis Elevator
2421 State Highway 161 Frontage Road
Irving, TX 75062
Freddy Jackson, General Manager
Oracle Elevator Holdco, Inc. dba EMR Elevator
2320 Michigan Ct.
Arlington, TX 76016
Mattew Watkins, Regional Vice President