STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 14, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for hand and power tools to be used citywide - Sid Tool Co., Inc. dba MSC Industrial Supply Co. in an estimated amount of $5,520,015.33, Nationwide Supplies dba USA Supply in an estimated amount of $3,589,480.68, Colonial Hardware Corporation in an estimated amount of $2,006,625.73, Elliot Electric Supply in an estimated amount of $663,155.10, Ewing Irrigation Products, Inc. in an estimated amount of $409,500.00, Snap-On Tools dba Snap-On Industrial in an estimated amount of $317,300.00, and Hilti Inc. in an estimated amount of $156,800.00, lowest responsible bidders of nine - Total estimated amount of $12,662,876.84 - Financing: General Fund ($8,206,468.14), Dallas Water Utilities Fund ($3,649,589.00), Equipment and Fleet Management Fund ($416,600.00), Aviation Fund ($337,680.00), and Sanitation Operation Fund ($52,539.70)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchases of hand and power tools to be used citywide. Hand and power tools are used by City employees throughout the City during day-to-day operations and emergency situations to maintain and repair City facilities, equipment, and roads. Items purchased through this agreement include but are not limited to:
• Floor jacks
• Tool belts
• Drill bits
• Ladders
• Saws
• Hammers
• Wrenches
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 13, 2016, the City Council authorized a three-year master agreement for hand and power tools with Sid Tool Co., Inc. dba MSC Industrial Supply Co., Colonial Hardware Corporation, Simba Industries, Mavich, LLC, Nationwide Supplies, LP, Longhorn, Inc., Hilti, Inc., Fort Worth Bolt & Tool Company, LLP, Evco Partners LP dba Burgoon Company, Joe Jeter Sales and Fastenal Company by Resolution No. 16-0526.
On December 11, 2019, the City Council authorized three-year master agreement for hand and power and tools with Sid Tool Co., Inc. dba MSC Industrial Supply Co., Crawford Electric Supply Co. dba Trinity Electric Supply Co., Simba Industries, Nationwide Supplies, Colonial Hardware Corporation, Snap-On Tools, Lone Star Mower, Hilti, Inc., MHC Kenworth South Dallas, and Mavich, LLC by Resolution No. 19-1919.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$ 608,164.00 |
$2,425,356.50 |
$5,172,947.64 |
|
Dallas Water Utilities Fund |
$1,023,580.00 |
$1,313,005.00 |
$1,313,004.00 |
|
Equipment and Fleet Management Fund |
$ 138,866.67 |
$ 138,866.67 |
$ 138,866.66 |
|
Aviation Fund |
$ 112,560.00 |
$ 112,560.00 |
$ 112,560.00 |
|
Sanitation Operation Fund |
$ 17,513.23 |
$ 17,513.23 |
$ 17,513.24 |
|
Total |
$1,900,683.90 |
$4,007,301.40 |
$6,754,891.53 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$12,662,876.84 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Sid Tool Co., Inc. dba MSC Industrial Supply Co. - Non-local; Workforce - 28.00% Local • Nationwide Supplies dba USA Supply - Non-local; Workforce - 100.00% Local • Colonial Hardware Corporation - Non-local; Workforce - 0.00% Local • Elliott Electric Supply - Non-local; Workforce - 25.00% Local • Ewing Irrigation Products, Inc. - Local; Workforce - 100.00% Local • Snap On Tools dba Snap-On Industrial - Non-local; Workforce - 0.62% Local • Hilti Inc. - Non-local; Workforce - 0.4% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV22-00020023. We opened them on December 9, 2022. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Sid Tool Co., Inc. 15600 Trinity Blvd. Multiple Lines
dba MSC Industrial Suite 104
Supply Co. Fort Worth, TX 76155
*Nationwide Supplies 2301 Executive Dr. Multiple Lines
dba USA Supply Garland, TX 75041
*Colonial Hardware 33 Commerce St. Multiple Lines
Corporation Springfield, NJ 07081
*Elliot Electric Supply 3737 Grader St. Multiple Lines
Garland, TX. 75041
*Ewing Irrigation Products, 10525 Wire Wy. Multiple Lines
Inc. Dallas, TX. 75220
*Snap-On Tools 1420 Lakeview Dr. Multiple Lines
dba Snap-On Industrial Wylie, TX 75098
*Hilti Inc. 5400 South 122nd East Ave. Multiple Lines
Tulsa, OK 74146
Fortiline, Inc. 11200 Seagoville Rd. Multiple Lines
Balch Springs, TX. 75218
Tes-Telecom Electirc Supply 1304 Capital Ave. Multiple Lines
Company Plano, TX 75074
OWNERS
Sid Tool Co., Inc dba MSC Industrial Supply Co.
Erik Gershwind, President
Douglas Jones, Vice President
Nationwide Supplies dba USA Supply
Kristi Boylan, President
Patrick Boylan, Vice President
Colonial Hardware Corporation
Susan Blake, Vice President
Elliot Electric Supply
William Bade, President
Ewing Irrigation Products, Inc.
Jake Ray, Director of Government Business
Snap-On Tools dba Snap-On Industrial
Bart Wignall, Vice President
Hilti Inc.
Avi Kahn, President
Kelly Beaver, Vice President