STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: October 25, 2023
COUNCIL DISTRICT(S): All, Outside City Limits
DEPARTMENT: Water Utilities Department
EXECUTIVE: Kimberly Bizor Tolbert
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SUBJECT
Title
Authorize Supplemental Agreement No. 1 to the professional services contract with Terracon Consultants, Inc. to provide additional work at various sites to complete elevator systems maintenance, roof and heating, ventilation, and air conditioning replacements - Not to exceed $378,600.00, from $1,557,880.00 to $1,936,480.00 - Financing: Water Capital Improvement F Fund ($164,986.08), Water Capital Improvement G Fund ($164,986.07), and Storm Drainage Management Capital Construction Fund ($48,627.85)
Body
BACKGROUND
In 2019, a condition assessment was performed on all the roof and heating, ventilation, and air conditioning (HVAC) systems at the Water Utilities Department's (DWU) facilities. The comprehensive assessment provided a prioritized list of needs that are being addressed under this contract. On August 14, 2019, the City Council authorized a contract with Terracon Consultants, Inc. to provide design services and additional building condition assessments. The professional services contract includes replacement of 46 roof sections and replacement or repair of 516 HVAC components at multiple DWU facilities.
This action is for additional professional services to meet the requirements of Administrative Directive 6-18 (Elevator System Maintenance) adopted after the original award of the professional services contract and for additional construction administration services for roof and HVAC replacements due to unforeseen manufacturing delays and supply change issues. Two construction contracts were awarded based on the roof and HVAC designs. The contract for HVAC replacements was awarded in 2022 and in 2023 a contract for roof replacements was awarded.
DWU has an estimated 1.5 ...
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