STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year service price agreement for the purchase of bagged ice with storage containers for citywide use - Refrigerated Logistics, Inc., only bidder - Estimated amount of $633,735.00 - Financing: General Fund ($114,232.50), Sanitation Operation Fund ($279,000.00), Dallas Water Utilities Fund ($223,956.50), and Stormwater Drainage Management Fund ($16,546.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the purchase of bagged ice with storage containers for citywide use. Ice is an important product for field operation staff as they perform activities in an outdoor environment where temperatures can become extreme. City field staff carry water and/or beverages in their vehicles to sustain hydration and keep beverages available in the event remote working locations do not have accessible water. Furthermore, the ice storage containers will be strategically located at facilities that use ice on a consistent basis. These facilities have staff whose core responsibilities include outdoor general field operations, maintenance and construction.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifi...
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